The Pre-washout form is accessed via Contract Administration / Invoicing Procedures / Pre-washout. This process allows contracts that have undergone termination, but are not due for inclusion in the normal invoicing and posting run, to have their budgets balanced up to the last day of the contract.
The form is split into three areas. These are the Titlebar, the Pre-washout Dialogue Box and a series of Command Buttons at the bottom of the form.
In addition to displaying the form name the Title Bar provides a number of useful buttons.
This form displays two mutually exclusive menu options:
A number of command buttons are available:
Runs down all vehicle files to establish if the contract is terminated but not washed-out. If this is so, the system verifies every item on the profile and ensures that the "taken-to-date" value equals the calculated Total Budget value.
For example, a contract may originally have been agreed for 36 months but the termination may have taken place in period 27. The act of Terminating causes the system to calculate the total value of the budget as at period 27 and writes away the reduced total budget. By running the Pre-washout option the system checks that the Total Budget and the "taken-to-date" figures are the same; any difference is posted enabling the system to undertake the Washout option on the contract. Washout accounts for the profitability on a terminated contract.
Actual Finance and related values are NOT touched. Running the Early Settlement option within Finance Funding adjusts these budget postings.
Aborts the procedure and returns to the Invoicing Procedures Menu
Provides online access to a context sensitive Help form.