The Additional Costs Tab is a table which is used to locate any additional costs that may be included within the lease type/product with a view to allocating the appropriate posting controls.
The following fields are displayed within the table.
A single-left-click within a cell of this column displays an ellipsis [...] button. This ellipsis button enables access to the Additional Costs tables defined with Fleet Quotations (FQ) in order that the appropriate posting codes may be allocated to them.
Following selection the additional cost code is then displayed within this cell e.g. DOCFEE.
Following selection of the Additional Cost code the full additional cost description is automatically displayed within this cell e.g. Documentation Fee.
A single-left-click within a cell of this column displays an ellipsis [...] button. This ellipsis button enables access to the Maintenance Cost Analysis Code defined with originally created in Environment / Review / Maintenance Analysis (e.g. T Tyres) in order that the additional cost may be allocated the appropriate cost analysis code.
This code is used within the budget profiles to denote the appropriate maintenance summary category into which additional cost values are placed. It is also used for placing values with the correct actual maintenance summary cost category; this is done by holding the Cost Summary Code (this is the Maintenance Cost Analysis Code by another name) against a MaintenanceAnalysis Type.
Following selection the maintenance cost analysis code is then displayed within this cell e.g. D.
Following selection of the Analysis code the full additional cost description is automatically displayed within this cell e.g. Selling Costs.
A single-left-click within a cell of this column displays an ellipsis [...] button.
Selection of the ellipsis button displays an Expense Code List Box that enables selection of the required Nominal Ledger debit expense code for the selected additional cost.
Within the blank field at the top of the list box some or all of the required expense code shortname may be entered and the Shortname command button selected. All of the account codes with a shortname that meets the entered criteria are displayed in the list box below. The required code should be selected with the mouse and the OK command button used to confirm this selection.
Alternatively, this field may be left blank and selection of the Shortname command button then displays all current expense codes in alphanumeric order and the scroll bar to the right of the form used to locate the required code.
A single-left-click within a cell of this column displays an ellipsis [...] button.
Selection of the ellipsis button displays an Expense Code List Box that enables selection of the required Nominal Ledger credit expense code for the selected additional cost.
Within the blank field at the top of the list box some or all of the required expense code shortname may be entered and the Shortname command button selected. All of the account codes with a shortname that meets the entered criteria are displayed in the list box below. The required code should be selected with the mouse and the OK command button used to confirm this selection.
Alternatively, this field may be left blank and selection of the Shortname command button then displays all current expense codes in alphanumeric order and the scroll bar to the right of the form used to locate the required code.
A single-left-click within a cell of this column displays an ellipsis [...] button.
Selection of the ellipsis button displays a Schedule Definitions List Box that enables selection of the required schedule basis for the selected additional cost e.g. MONTH for Monthly Drip.