VEHICLE BALANCE DETAILS

Overview

Accessed by way of the Contract Review form followed by selection of either Vehicle Balance from the View Menu or the icon from the Toolbar which presents the Vehicle Balance form. A single-left-click of the mouse on any row within the Vehicle Balance Grid presents the Vehicle Balance Details form for review of any invoice/credit item within the grid.

This form is split into four parts that are as follows:

Title Bar

In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.

Menu Bar

The content of the Vehicle Balance Details menu bar is as follows:

• File

Exit

Exits to the Vehicle Balance form.

• Help

Provides online access to a context sensitive Help form.

Toolbar

The content of the Vehicle Balance Details toolbar is as follows:

Exits to the Vehicle Balance form.

Provides online access to a context sensitive Help form.

Vehicle Balance Details Dialogue Box

The Vehicle Balance Details Dialogue Box enables the selected invoice or credit item to be reviewed (but not edited) in more detail by displaying the following fields:

• Registration Number

The registration number of the vehicle associated with the contract under review.

• Vehicle Description

The full vehicle variant description.

• Agreement Number

Displays the agreement number associated with the selected item on the Vehicle balance. The selected vehicle may have more than one agreement associated with it (e.g. a primary contract and a secondary extension contract both with outstanding balances).

• Description

Displays the full description for the invoice or credit item e.g. Period Rentals + VAT, Initial Rentals, etc.

• Sales Account

The Sales Ledger account code (e.g. A0099) for the account associated with the vehicle which is under review and therefore associated with the currently selected contract invoice or credit.

• Invoice Number

The invoice or credit number for the selected row item.

• Invoice Date

The date on which the selected item has been invoiced/credited.

• Invoice Value

The full invoice or credit amount for the item. A negative value (-) denotes a credit note or negative invoice.

• VAT Value

The calculated VAT amount for the item. A negative value (-) denotes a credit note or negative invoice.

• Amount Paid

May contain a part payment or a full payment value which is yet to be allocated to the Sales Ledger from Fleet (in this case, the Paid Item field below displays a tick).

• Date of Payment

The date full or part payment is made.

• Line Number

Displays the invoice line number for this item (useful for cross-referencing against a physical invoice).

• Paid Item

A checkbox which, it ticked, denotes that the selected item is fully paid though not yet fully allocated to the Sales Ledger.