Accessed via Vehicle Purchasing / Purchase Management and selection of Print option
from the File menu. Alternatively, the 
icon may be selected from the same screen.
The Purchase Order Print form offers a number of alternative print options.
This screen is used to locate, select and print a particular order by way of a number of alternative selection criteria methods.
This screen is split into five parts, which are as follows:
In addition to displaying the screen name the Title Bar provides a number of useful buttons.
The contents of the Purchase Order Print menu bar is as follows:
- Reset
This menu option is used to clear the current order selection criteria.
- Search
This menu option is used to confirm the required search criteria and proceed with the ordersearch.
Displays the Print Selection form enabling the production of an order print.
- Exit
Returns to the Purchase Management screen saving any data amendments.
Provides online access to a context sensitive Help screen.
The contents of the full toolbar are as follows:
Exit returns to the Purchase Management screen saving any data amendments.
This menu option is used to clear the current order selection criteria.
This menu option is used to confirm the required search criteria and proceed with the ordersearch.
Displays the Print Selection form enabling the production of an order print.
Provides online context sensitive help information to the user
The following option buttons are available within the Purchase Order Print form:
Prints the order for the currently selected vehicle and associated specification items (if applicable). As the Purchase Order Print form is accessed from a vehicle order, the registration number of the vehicle within the order is the default print selection.
Selection of the ellipsis button immediately to the right of this field displays the Fleet Global Search screen that enables an alternative vehicle to be found by entering search selection criteria.
Prints all orders for a nominated supplier.
Selection of this option/radio button enables the supplier search field immediately to the right so that a nominated supplier may be selected.
Selection of the ellipsis button immediately to the right of this field displays a Supplier Search form. The Supplier Search form enables selection from the current available supplier codes. Only those suppliers which are flagged within address groups as suppliers can be accessed via this search.
The cursor is located in the search field. Key part or all of the required supplier code (for example, 8APPL) and select the Supplier command button. Suppliers matching the entered criteria are displayed and, having selected the required code by highlighting with the mouse, the OK command button is used to confirm this selection (select from available codes using the scroll bar to move up and down the list if required).
Following selection the full supplier name is displayed below this field and the Order Print Grid now displays a list of all orders that have not been printed for this supplier. If the number of orders is greater than can be displayed on screen then the scroll bar to the right of the Order Print Grid enables movement up and down so that all orders can be viewed. Once again, the tick within the Print column of the grid may be toggled on or off so that individual items can be selected or de-selected for printing.
The Print command button is now enables so that the multiple order may be printed off.
Note: All order items are printed on a single order document. Multiple orders are not created for each order.
Used in conjunction with the To field this option enables the printing of all orders between a given order range.
Selection of this option/radio button enables the ellipsis button immediately to the right of the field so that a starting agreement order may be selected.
Selection of the ellipsis button immediately to the right of this field displays the Fleet Global Search screen that enables an agreement order to be found by entering search selection criteria.
Used in conjunction with the From Agreement field this option enables the printing of all orders between a given order range.
Selection of this option/radio button enables the ellipsis button immediately to the right of the field so that an end agreement order may be selected.
Selection of the ellipsis button immediately to the right of this field displays the Fleet Global Search screen that enables an agreement order to be found by entering search selection criteria.
Used in conjunction with the To field this option enables the printing of all orders between a given date range.
Selection of this option/radio button enables the ellipsis button immediately to the right of the field. By clicking-on the ellipsis (...) button to the right of the date field a monthly diary screen is displayed in order to assist in establishing the correct date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary screen. A double-click on the appropriate day of the month enters this date into the appropriate date field. Tab or click with the mouse to move to the "To" date field.
Used in conjunction with the From Order Date field this option enables the printing of all orders between a given date range.
Selection of this option/radio button enables the ellipsis button immediately to the right of the field. By clicking-on the ellipsis (...) button to the right of the date field a monthly diary screen is displayed in order to assist in establishing the correct date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary screen. A double-click on the appropriate day of the month enters this date into the appropriate date field.
Legend
The colour coding of the legend denotes the current print status of the order (for the vehicle specification or individual item within the specification). There are three statuses for the order which are as follows:
- Selected For Printing - Green
- Not Selected for Printing - Red
- Previously Printed - Blue
- Regno
the registration number of the vehicle on order.
- Description
The full vehicle variant description or items specification description.
- Supplier
The supplier address group code at which the vehicle or item specification is on order.
- Option
The specification code for the vehicle or specification item for example, VEHCL or PLATES.
A checkbox which, if selected, denotes that the vehicle or item specification order is to be printed.
A single-left-click on an item line selects/de-selects a specification item for printing. A single-right-click displays a small sub-menu with the following options:
- Select
Selects the specification item for printing.
- Deselect
Deselects the specification item from the print queue.
Selection of either of these options displays a further sub-menu with the following optins:
- Regno
Selects/deselects the currently selected specification item for printing.
- All
Selects/deselects all specification items in the search for printing.