Accessed via the Contract Upload menu option and selection of the Budgets Tab.
Following entry of the required budget and periodic rental values the
icon should be selected to generate the budget profi
lines table.
A single-right-click on any row within the Budget Profi Lines Table displays a small sub-menu displaying the following menu options:
- Add
- Amend
- Delete
Selection of either of these options results in the display of the Budget Setup form which enables the required menu option to be carried out on the selected budget line.
This Budgets Setup form is split into three parts that are as follows:
In addition to displaying the form name the Title Bar provides a number of useful buttons.
The contents of the Budgets Setup Dialogue Box is as follows:
This is the Make-up Source Code e.g. H followed by the Make-up Description e.g. Rental - Periodic.
The Make-up Source is initially created within Fleet System Management / Miscellaneous Options / Posting Management / Make-up Sources.
The Maintenance Cost Analysis Code.
The Maintenance Budget may be split into discrete maintenance cost analysis areas. There is one line of income but the budgets are split. Following selection of the ellipsis button immediately to the rght of this field a Cost Analysis list box is displayed for selection of the appropriate code.
The Maintenance Cost Analysis is displayed in the Cost Summary Tab within Contract Review.
The Maintenance Cost Analysis Code is initially created within Environment / Review / Maintenance Analysis e.g. T Tyres and Punct. This code is used within the budget profiles to denote the appropriate maintenance summary category in which budget values are placed.
A checkbox which, if ticked, denotes that this rental element is linked to the RPI process which enables the rental to be automatically uplifted in line with the Retail Price Index. The RPI field has been designed so that it can be determined at product element level. The RPI indicator is defaulted-in from the value held in the RPI Column Checkbox within the Product Splits area of Product Detailsform (Fleet Quotations / Miscellaneous Products / Product Management / Product Details ). The default value may be amended by selection or de-selection of the checkbox.
The Retail Price Indices are held and edited within Fleet System Management / Miscellaneous Options / Retail Price Indices and the Retail Price Index process is run within Contract Administration / Administration Options / RPI Contract Increase.
The month within the contract from which this budget line is to commence.
If the Start field within the Details Tabis defined as month 2, then the From field within a periodic rental budget line, for example, is also 2. Also, if an initial rental is defined (using the Initial field within the Details Tab) then any initial rental budget lines contain a value of 0 (zero) within the From field i.e. initial rentals are received upfront.
The month within the contract at which this budget line ends.
For example, if within the Details Tab the Initial field has a value of 3, the Regular field has a value of 57 and the Start field has a value of 2then the end month displayed in the To column is calculated at month 58.
Also, if an initial rental is defined (using the Initial field within the Details Tab) then any initial rental budget lines contain a value of 0 (zero) within the To field i.e. initial rentals are received upfront.
This column contains the value a customer is to be invoiced for each period of the contract.
For example, if £300 is entered for the maintenance element in the Regular column of the Period Rentals Table above then £300 is displayed as the period value for a periodic rental budget line. This is slightly different in the case of initial rental. If, for example, £300 is entered for the maintenance element in the Initial column of the Period Rentals Table above then £900 is displayed as the period value for an initial rental budget line; this is because the Period Val is, as stated above, the value to be invoiced for each period and, although there are three initial rental payments, they are all contained on the one invoice.
The Nominal Ledger credit expense code to which the budget item is allocated. e.g. 9550 First Service Reserve. Following selection of the ellipsis button immediately to the rght of this field an Expense Code list box is displayed for selection of the appropriate code.
The Nominal Ledger debit expense code to which the budget item is allocated. e.g. 9300 Sales Ledger Control Account. Following selection of the ellipsis button immediately to the rght of this field an Expense Code list box is displayed for selection of the appropriate code.
The following two command buttons are available for selection:
Returns the newly created or amended values to the Budget Profi Lines Table if the Create or Amend option has been taken. Or, deletes the profi line if the Delete option has been taken.
Returns to the Contract Upload Budgets Tab without accepting any values that are entered.