Accessed via the Contract Upload menu option and selection of the Excess/Under Rates Tab.
Selection of the Excess/Under Mileage Tab enables the input of excess/under distances and rates and specific excess rules for the selected Contract Import record, together with any Pooling information.
The contents of the Excess/ Under Mileage Dialogue Box is as follows:
Displays three distance breaks (Break1;Break2;Break3) whilst immediately to their right are the corresponding excess rate fields (Rate1; Rate2; Rate3).
The first excess distance-break (i.e. the number of kilometers/miles above the contracted number of kilometers/miles to which Rate 1 is to be applied) is entered in Break 1 and the corresponding first excess distance rate is entered in Rate1. The same may be done for the following three excess distance-breaks and their corresponding excess distance rates.
These figures are used to calculate excess distance money due to the lessor from the lessee.
This table is to accommodate the pooling of invoices where it is important to be able to show a credit for those vehicle contracts under distance. This does not come into effect for vehicle contracts on an individual basis. It is simply required for calculating the balance to be invoiced within a pool of vehicles.
Displays three distance breaks (Break 1; Break2;Break3) whilst immediately to their right are the corresponding under rate fields (Rate 1; Rate2; Rate 3).
The first under distance-break (i.e. the number of kilometers/miles under the contracted number of kilometers/miles to which Rate 1 is to be applied) is entered in Break 1 and the corresponding first under distance rate is entered in Rate1. The same may be done for the following three under distance-breaks and their corresponding under distance rates.
These figures are used to calculate under distance money due to the lessee from the lessor.
- Included in Pool
A checkbox which, if ticked, denotes that the vehicle contract is to be included within an excess distance pooling scheme.
- Pooled Distance Group
Contains the name of the excess pooling scheme to which the vehicle contract belongs e.g. ANNCRED (Annual With Credit). Pooled Distance Groups are set up within Terminations / Miscellaneous Options / Pool Groups. This value may be defaulted-in from the value held within the Pooling Group field in the Terminations Tab of the Address Group (the address group being held within the Customer Tab of the current contract upload record).