The Insurance Details set-up form is accessed via Miscellaneous Options / Product Management / Insurance Options and is used to create, edit and delete Insurance Cost Types.
The form is split into three areas. These are the Titlebar, the Insurance Costs Dialogue Box and the column of Command Buttons down the right-hand side of the form.
In addition to displaying the form name the Title Bar provides a number of useful buttons.
To create a new insurance cost type select the Create Command Button.
To view or amend an existing Insurance Cost use the following procedure:
The cursor is located in the Insurance Cost field prompting selection of an insurance code/insurance description for the purposes of editing an existing insurance cost type. A single-left-click of the ellipsis (...) box to the right of this field will display an Insurance Costs List Box from which the appropriate insurance cost type is selected for the core calculation method (either Contract Hire or another commercial product). This code has a matching insurance description and attached vehicle-type code (displaying either P for Private Light Goods vehicles or C for Commercials). A double-left-click selects and confirms the required Insurance Cost (alternatively, single-left-click and select the OK command button).
The first area of the Main Details Tab displays a number of details relating to the selected Insurance Cost Type which are as follows:
- Description
Displays a free-format textual description for the selected Insurance Cost Type e.g. Standard Gap Cover
- Insurance Type
There are currently four insurance types from which to select. A single-click of the down-arrow to the right of this field enables selection from the current available options:
- D Driver
- G Gap
- T Termination
- P Payment Protection
- Vehicle Type
This field displays the available default vehicle types for the selected Insurance Cost Type. A single-click of the down-arrow to the right of this field enables selection from the current available options:
- P Private Light Goods
- C Commercial
The second area of the Main Details Tab displays the Full Cover Details which are applicable to the selected insurance cost at the time of quoting. These are as follows:
- Fee - Value
This field holds the total cost of insurance for the full period of cover.
- Fee - % of Rental
This field holds a percentage value if the cost of insurance for the full period of cover is to be calculated as a percentage of the periodic rental.
- Renewable
A checkbox which, if ticked (selected with the mouse), denotes that this cost must be periodically renewed. For example, if the insurance cost equates to £100 per annum the system automatically calculates £300 for a three year contract. This calculation also takes into effect any part periods e.g. 42 months by utilising the Part Period Details below.
- Period of Cover
If the selected Insurance Cost is renewable then the exact period of cover for this cost must be entered in this field e.g. 12 for a period of twelve months.
The third area of the Main Details Tab displays details of the Part Cover Details which are applicable to the selected insurance cost at the time of quoting. These are as follows:
- Part Period Fee
This field holds the cost of insurance for a part period of cover.
- Period of Cover
If the selected Insurance Cost is renewable then the period of part-cover for this cost must be entered in this field e.g. 6 for a period of six months.
The fourth area of the Main Details Tab displays details of the Insurance Premium Tax Details which are applicable to the selected insurance cost at the time of quoting. These are as follows:
- Use IPT
A checkbox which, if ticked, denotes that insurance preium tax is to be incorporated as part of the insurance cost.
- IPT Percentage
This field holds a percentage value for the insurance premium tax. This is a percentage of the insurance cost total.
- IPT Value
This field holds a fixed monetary value for the insurance premium tax.
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exits the Insurance Cost Details form and returns to the Product Management menu.
Provides online access to a context sensitive Help form.
Enables the creation of an additional Insurance Cost Type. Mutually exclusive option buttons allow this to be done in one of the two following ways:
- Blank
Used if a new Insurance Cost Type is to be set-up without utilising existing criteria.
- Copy
Copies the values within an existing "nearest match" Insurance Cost Type so that only required values need be edited.
Provides the facility for editing the set-up options of the current Insurance Cost Type record. No edits can be made to a record until the Amend button has been selected.
Deletes the currently selected Insurance Cost Type .
On first accessing the Insurance Cost Details form this command button is greyed-out. Following selection of the Amend button the Confirm option then becomes available to enable any edits to be confirmed.
On first accessing the Insurance Cost Details form this command button is greyed-out. Following selection of the Amend button the Cancel option then becomes available to enable any edits to be cancelled.
This is not a command button. This box is a way of displaying messages with regard to the status of the current record e.g. "Record Secured OK"
Selection of this button displays a further form that provides an Ad-hoc Report Generator for the creation of quick query reports to form..
Selection of this button displays a further form that provides an itemised display of all the selection criteria for the current Insurance Cost Type .