The Termination Nominal Codes set-up screen is accessed via Terminations / Miscellaneous Options / Nominal Codes and is used to set the Nominal codes for use by the charges and values raised within the Terminations process.
The difference between the Termination Nominal Codes option and the Final Washout Nominal Codes option is minimal . These options work in the same way except that the termination nominal codes are used purely for charges and values within the Terminations process. They are NOT the budgets.
The screen is split into three areas. These are the Titlebar , the Termination Nominal Codes Dialogue Box and the column of Command Buttons down the right-hand side of the screen.
In addition to displaying the screen name the Title Bar provides a number of useful buttons.
To create a new termination nominal code select the Create Command Button.
To view or amend an existing termination nominal code use the following procedure:
The cursor is located in the C alculation Basis Code field prompting selection of a calculation basis for the purposes of viewing/editing existing nominal codes allocated to the record. A single-left-click of the ellipsis button to the right of this field displays a C alculation Basi s List Box that enables selection from the current calculation records on the system. If necessary, the scroll bar (to the right of the screen) may be used to locate the required calculation basis. Following selection of the required calculation basis by highlighting with the mouse, the OK command button is used to confirm this selection and return the calculation basis code (a unique two digit alphanumeric field) to the Termination Nominal Codes screen. The Calculation Basis Description is displayed to the right of this field.
The dialogue box displays a number of details relating to the charges and costs raised within terminations , which are as follows:
The calculation basis nominal code type is Termination or Washout in all cases.
This is the invoice type description. This may be edited if required but care must be taken to ensure that the wording fully describes the item to which the value relates. This may be an early termination invoice, for example, or it may be the value of outstanding maintenance for which an accrual is required.
The Debit Code used at either the raising of the termination invoice or the washout of the contract. The associated debit description is displayed immediately to the right.
If, on the Washout option only, the debit code is left blank then the system uses the available Nominal Credit entry off the Terminated entry for the selected contract making the code the debit entry.
Note: If both the DR and CR entries entered in the Nominal Codes for Washout are set to blank/zero, then the system makes no washout postings for that particular entry.
The NL code may be entered directly. Alternatively, a single-left-click within the Debit Expense Code cell displays an ellipsis button. Selection of the ellipsis button displays an Expense Code List Box that enables selection of the required Nominal Ledger expense code for the selected debit entry.
Within the blank field at the top of the list box some or all of the required expense code shortname may be entered and the Shortname command button selected. All of the account codes with a shortname that meets the entered criteria are displayed in the list box below. The required code should be selected with the mouse and the OK command button used to confirm this selection.
Alternatively, this field may be left blank and selection of the Shortname command button then displays all current expense codes in alphanumeric order and the scroll bar to the right of the screen used to locate the required code.
The Credit Code used at either the raising of the termination invoice or the washout of the contract. The associated credit description is displayed immediately to the right.
If, on the Washout option only, the credit code is left blank then the system uses the available Nominal debit entry off the Terminated entry for the selected contract making the code the credit entry.
Note : If both the DR and CR entries entered in the Nominal Codes for Washout are set to blank/zero, then the system makes no washout postings for that particular entry.
The NL code may be entered directly. Alternatively, a single-left-click within the Credit Expense Code cell displays an ellipsis button. Selection of the ellipsis button displays an Expense Code List Box that enables selection of the required Nominal Ledger expense code for the selected credit entry.
Within the blank field at the top of the list box some or all of the required expense code shortname may be entered and the Shortname command button selected. All of the account codes with a shortname that meets the entered criteria are displayed in the list box below. The required code should be selected with the mouse and the OK command button used to confirm this selection.
Alternatively, this field may be left blank and selection of the Shortname command button then displays all current expense codes in alphanumeric order and the scroll bar to the right of the screen used to locate the required code.
The full list of command buttons is as follows:
Exits the Termination Nominal Codes screen (saving any amendments) and returns to the Miscellaneous Options Menu .
Provides online access to a context sensitive Help screen.