The Bulk Disposal Costs screen is accessed by way of Terminations / Re-Marketing and selection of the Bulk Disposal Costs menu option.
This option allows costs from a supplier (or transportation operation, etc) to be broken down between the various vehicles that were involved, thus ensuring that the end result for profitibility by vehicle is accurate.
This Bulk Disposal Costs screen is split into five parts that are as follows:
In addition to displaying the screen name the Title Bar provides a number of useful buttons.
The content of the Bulk Disposal Costs menu bar is dependent upon the particular process that is being accessed. The full menu bar contents, however, are as follows:
Open
Clears the screen of current data and locates the cursor in the Supplier field in order that a new bulk disposal cost may be selected/created.
Exit
Exits to the Re-Marketing menu.
Post To Accounts
Takes the full invoice and posts it to the fleet invoice pending Ipend file awaiting validation of the invoice and onward transmission to the Accounts module.
Provides online access to a context sensitive Help screen.
As with the menu bar, the content of the Bulk Disposal Costs toolbar is dependent upon the particular process that is being accessed. The full toolbar contents, however, are as follows:
Exits to the Re-Marketing menu.
Clears the screen of current data and locates the cursor in the Supplier field in order that a new bulk disposal cost may be selected/created.
Takes the full invoice and posts it to the fleet invoice pending Ipend file awaiting validation of the invoice and onward transmission to the Accounts module.
Provides online access to a context sensitive Help screen.
The top quarter of the screen displays relatively static information relating to the supplier invoice. The following fields are displayed:
The Purchase Ledger account code of the supplier's invoice that is being analysed between the various vehicles involved. Selection of the ellipsis button immediately to the right of this field initiates a PL Account Code search form that enables selection from the current available purchase ledger accounts. The cursor is located in the search field. Key part or all of the required account and select the Short Name command button. Accounts matching the entered criteria are displayed and, having selected the required PL Account by highlighting with the mouse, the OK command button is used to confirm this selection and return to the Bulk Disposal Costs screen.
The supplier reference number. An ellipsis button search allows the selection of invoices that are not yet processed through to accounts.
The date shown on the supplier invoice.
The Bulk Disposal Costs Dialogue Box also displays a Bulk Costs Grid which allows the vehicles which share the bulk disposal cost to be selected or reviewed.
The fields contained within the Bulk Costs Grid are as follows:
The registration number of the vehicle against which a portion of the cost is to be allocated.
A single-right-click (or TAB) enables entry into this field and enables the ellipsis (...) search button. The registration may be entered directly or by clicking-on the ellipsis (...) button to the right of the field a ??? search form is displayed that enables selection from the current available vehicle records. The cursor is located in the search field. Key part or all of the required registration and select the ??? command button. Vehicles matching the entered criteria are displayed and, having selected the required vehicle registration by highlighting with the mouse, the OK command button is used to confirm this selection and return to the Bulk Disposal Costs screen.
The Bulk Disposal Cost Code field for denoting the type of cost incurred e.g. AC (Auction Cost). A single-left-click (or TAB) enables entry into this field and enables the ellipsis (...) search button. The cost code may be entered directly or by clicking-on the ellipsis (...) button to the right of the field a Bulk Disposal Code search form is displayed that enables selection from the current available cost codes. The cursor is located in the search field. Key part or all of the required cost code and select the Code command button. Costs matching the entered criteria are displayed and, having selected the required code by highlighting with the mouse, the OK command button is used to confirm this selection and return to the Bulk Disposal Costs screen.
The Bulk Disposal Costs codes are set-up within Terminations / Miscellaneous Options / Bulk Disposal Codes.
The monetary value charge against this vehicle for the cost incurred. A single-left-click (or TAB)enables entry into this field.
The default VAT code held against the Bulk Disposal code. This is defaulted-in.
This value is calculated using the Value and VAT Code fields.