The Posting Nominal Maintenance screen is accessed via Terminations / Miscellaneous Options / Posting Nominal and is used to edit Nominal Codes for a specified agreement prior to posting the value through to the Nominal Ledger for all termination charges and costs that are generated through the Terminations system.
Note: These are not the budgeted costs throughout the life of the contract.
This option enables the amendment of Nominal Codes linked to any agreement prior to the Final Washout being run. This is normally a high priority option and such is normally undertaken with great care because any alteration made here is later reflected in the Nominal Ledger.
The screen is split into three areas. These are the Titlebar , the Posting Nominal Maintenance Record Table and the column of Command Buttons down the right-hand side of the screen.
In addition to displaying the screen name the Title Bar provides a number of useful buttons.
This screen displays a record table of all the termination charges and costs with their associated Nominal codes for all agreements on the system.
A single-left-click on any row/agreement record moves the cursor to the Debit Expense Code field. This field is highlighted and an ellipsis (...) button is enabled allowing the current value to be edited by providing a search for an alternative NL code Once amended, the Tab key moves the cursor to Credit Expense Code field enabling this to be edited in the same way. These are the only two fields which may be edited.
The following details are displayed for each agreement row:
The agreement number of the selected contract.
The Lease Definition code associated with the selected agreement e.g. A Contract Hire With Maintenance.
A hard-coded source identifier code for the Termination Charge.
This is the invoice type description for the termination charge or cost e.g. Excess Distance .
The monetary value of the charge/cost for the selected agreement.
The Debit Code used at the washout of the contract e.g. 9300 . The associated debit description is displayed immediately to the right e.g. Sales Ledger Control Account .
The NL code may be entered directly. Alternatively, a single-left-click within the Debit Expense Code cell displays an ellipsis button. Selection of the ellipsis button displays an Expense Code List Box that enables selection of the required Nominal Ledger expense code for the selected debit entry.
Within the blank field at the top of the list box some or all of the required expense code shortname may be entered and the Shortname command button selected. All of the account codes with a shortname that meets the entered criteria are displayed in the list box below. The required code should be selected with the mouse and the OK command button used to confirm this selection.
Alternatively, this field may be left blank and selection of the Shortname command button then displays all current expense codes in alphanumeric order and the scroll bar to the right of the screen used to locate the required code.
The Credit Code used at the washout of the contract e.g. 9300 . The associated credit description is displayed immediately to the right e.g. Sales Ledger Control Account .
The NL code may be entered directly. Alternatively, a single-left-click within the Credit Expense Code cell displays an ellipsis button. Selection of the ellipsis button displays an Expense Code List Box that enables selection of the required Nominal Ledger expense code for the selected credit entry.
Within the blank field at the top of the list box some or all of the required expense code shortname may be entered and the Shortname command button selected. All of the account codes with a shortname that meets the entered criteria are displayed in the list box below. The required code should be selected with the mouse and the OK command button used to confirm this selection.
Alternatively, this field may be left blank and selection of the Shortname command button then displays all current expense codes in alphanumeric order and the scroll bar to the right of the screen used to locate the required code.
Note: There is No facility to abort this screen without saving changes. As soon as an edit is made it is saved. Only accessing the screen again and re-editing the field enables the required value to be saved.
The full list of command buttons is as follows:
Exits the Posting Nominal Maintenance screen and returns to the Miscellaneous Options Menu .
Provides online access to a context sensitive Help screen.
Note: If the value is not ready for posting to the Washout then the system displays an error message to this effect at the bottom of the screen. The file being viewed is the Terminations Posting File and such it holds records awaiting posting. Only contracts that are not washed out of terminations may be edited. If the washout is already posted through then a message is displayed within the Status Bar at the bottom of the screen stating Charge Already Posted . The edit option is never available again after posting has taken place.