Accessed by way of Terminations / Quotations & Extensions / Quick Terminations and selection of the Accept Quotation Tab.
Selection of the Accept Quotation Tab enables the entry of the final quick termination details such as odometer reading and charges, etc.
The Accept Quotation Tab Dialogue Box displays the following fields:
The actual date on which the vehicle was returned. The system defaults the contract end date and if this is edited then the Extra Days field is populated with the additional days.
The calculated Daily rate charged for extra days.
The system defaults the contract end date into the Vehicle Returned field but if this is edited then this field is populated with the additional days.
The extra hire value for the additional days e.g. Daily Rate multiplied by Extra Days.
The final odometer reading for the vehicle contract. The system defaults-in the pro-rated contractual mileage but this can be overridden.
A checkbox which, if ticked, denotes that the Final Distance odometer reading has been confirmed.
If the Final Distance is entered and it is greater than the calculated contract mileage then the system automatically calculates the excess mileage travelled (although this may be edited).
The excess mileage automatically calculated from the Excess Distance multiplied by the current excess rate.
If the Final Distance is entered and it is less than the calculated contract mileage then the system automatically calculates the under mileage travelled (although this may be edited).
The under mileage automatically calculated from the Under Distance multiplied by the current under rate.