The Roll Finance screen is accessed by way of the Terminations / Quotations & Extensions menu options followed by selection of Roll Finance.
This process enables the movement of finance self billing from a dead contract to a live one provided that it relates to the same vehicle. If a contract is terminated early but the vehicle can be re-allocated to another customer, this facility enables the finance to be stopped for the original customer and the outstanding amount of finance rolled on to the current customer from the start date of the new contract. The profitability of each agreement is therefore ensured to be valid.
When using this process, the original agreement (from which the finance is being moved) must be terminated. The new contract (for the same vehicle) must be started and live. If the contract has not been started and linked to the original vehicle, the system does not allow the process to continue any further and displays the message of Vehicle has no other contracts. If the system is not able to find any finance to move then the following message is displayed Nothing Found to Process.
The Roll Finance screen is split into five parts that are as follows:
In addition to displaying the screen name the Title Bar provides a number of useful buttons.
The content of the Roll Finance menu bar contains the following options:
- File
- Open
Clears the screen of current data and moves the cursor to the Registration Number field for selection of an alternative vehicle.
- Exit
Exits the Roll Finance form and returns to the Quotations & Extensions menu.
- Tools
- Roll Finance
If the system is able to action the terminated agreement and it can find a current agreement for this vehicle then it transfers any outstanding finance rentals from the start date of the new contract. For example, if the contract starts in the third period then the system moves the finance rentals from period three to the end of the finance agreement, and links them to the selected new contract.
- Help
- Help
Provides online access to a context sensitive Help screen.
The full toolbar contents are as follows:
Exits the Roll Finance form and returns to the Quotations & Extensions menu.
Clears the screen of current data and moves the cursor to the Registration Number field for selection of an alternative vehicle.
Displays the Select Contract to Receive Finance List Box from which the required contract is selected. If the system is able to action the terminated agreement and it can find a current agreement for this vehicle then it transfers any outstanding finance rentals from the start date of the new contract. For example, if the contract starts in the third period then the system moves the finance rentals from period three to the end of the finance agreement, and links them to the selected new contract.
Displays the Global Review screen.
Provides online access to a context sensitive Help screen.
The following fields are displayed:
The registration number of the vehicle. The ellipsis button (...) immediately to the right of the Registration No field is used to initiate the Fleet Global Search . This screen is utilised to locate, select and open a particular vehicle record by way of a number of alternative selection criteria methods.
The master agreement number (produced at the Convert Quote stage of the contract e.g. 100045 ) for which the termination quotation is to be created. The ellipsis button (...) immediately to the right of the Registration No field is used to initiate the Fleet Global Search . This screen is utilised to locate, select and open a particular vehicle record by way of a number of alternative selection criteria methods.
The status of the contract e.g. Terminated.
The invoice account from which the finance is to be rolled/transferred
The customer address group associated with the Sales Ledger account.
The customer name associated with the address group code.
The start date of the original contract.
The termination date of the original contract.