RECORD MAINTENANCE

Overview

The Record Maintenance screen is accessed via Finance Funding / Kerridge Utilities / Record Maintenance. This option should not be used by anyone except ADP personnel. It enables a record to be edited directly, without verification. Records can be damaged via this option if edited incorrectly.

The screen is split into three areas. These are the Titlebar, the Record Maintenance Grid and the column of Command Buttons at the bottom of the screen.

Title Bar

In addition to displaying the screen name the Title Bar provides a number of useful buttons.

Record Maintenance Grid

Create Files Grid

The Record Maintenance Grid displays all of the files within the current module. It contains several columns of information which are as follows:

• File

The filename for example, batch.

• Description

The name of the file for example, Sales Batch Control.

• Number Records

Displays the number of records within the file.

• Max Records

Displays the maximum number of records that may be held in the file.

The list displays up to a maximum of twenty four records at any one time. To view the remaining records the Scroll Bar to the right of the screen can be operated in a number of ways:

• Holding down the up/down arrow to control movement up and down the List Box

• Positioning the mouse pointer over the Scroll Box, hold down the left mouse button, and move the mouse. The mouse pointer moves, dragging the Scroll Box. Move the Scroll Box to the desired location and release the left mouse button.

• Position the mouse pointer over the Scroll Bar. Single-click with the mouse, above or below the Scroll Box depending upon the intended direction, as many times as is required to move the Scroll Box up or down to the desired location.

To directly edit a record a double-left-click of the mouse on the required filename row opens up the Record Maintenance Sub-form for direct maintenance of records within the file.

Note: Records displayed in red text are exclusive access denied.

Command Buttons

A number of command buttons are available. Some buttons are context sensitive and are dimmed and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:

• OK

Exits the Record Maintenance screen and returns to the Kerridge Utilities Menu.

• Cancel

Exits the Record Maintenance screen and returns to the Kerridge Utilities Menu.

• Help

Provides online access to a context sensitive Help screen.