The Responsibility set-up form is used to create, edit and delete Responsibility codes which are used in the Accident Tab to classify the allocation of responsibility for the accident i.e. caused by whom.
To access the Responsibility codes option :
From the Master Menu, select the Vehicle Administration option and Company required.
The Vehicle Administration Menu is displayed.
Select the Miscellaneous Options option.
The Miscellaneous Options form is displayed.
Select the Responsibility Codes option.
The Responsibility form is displayed.
The form is split into three areas. These are the Titlebar, the Responsibility Dialogue Box and the column of Command Buttons down the right-hand side of the form.
In addition to displaying the form name the Title Bar provides a number of useful buttons.
To create a new Responsibility record the CreateCommand Button should be selected. This is a two character alphanumeric field.
To view or amend an existing responsibility record the following procedure should be followed:
The cursor is located in the Code field prompting selection of an responsibility
code/description for the purposes of editing an existing record. A single-left-click of the
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button to the right of this field
displays a Responsibility Codes search form that enables selection from the current
available responsibility codes. The cursor is located in the search field. Key part or all of the
required responsibility code and select the command button. Responsibility codes matching the
entered criteria are displayed and, having selected the required code by highlighting with the mouse,
the OK command button is used to confirm this selection and return to the
Responsibility form.
Details Tab
Contains a number of details relating to the selected Responsibility record which are as follows:
Description: Displays a free-format 20 character meaningful textual description for the selected responsibility record e.g. Third Party.
Third Party: A checkbox which, if ticked, denotes that this responsibility record is identifiable as having a 3rd Party responsible for the accident. This flag can subsequently be used for reporting purposes.
COMMAND BUTTONS:
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exit: Exits the current form and returns to the Miscellaneous Options Menu.
Help: Provides online access to a context sensitive Help form.
Create: Enables the creation of an additional record. Mutually exclusive option buttons allow this to be done in one of the two following ways:
Blank: Used if a new record is to be set-up without utilising existing criteria.
Copy: Copies the values within an existing "nearest match" record so that only required values need be edited.
Amend: Provides the facility for editing the set-up options of the current record. No edits can be made to a record until the Amend command button has been selected.
Delete: Deletes the currently selected record.
Confirm: On first accessing the form this command button is greyed-out. Following selection of the Amend button the Confirm option then becomes available to enable any edits to be confirmed.
Cancel: On first accessing the form this command button is greyed-out. Following selection of the Amend command button the Cancel option then becomes available to enable any edits to be cancelled.
Message: This is not a command button. This box is a way of displaying messages with regard to the status of the current record e.g. "Record Secured OK"
Ad-hoc: Selection of this button displays a further form that provides an Ad-hoc Report Generator for the creation of quick query reports to form.
Setup: Selection of this button displays a further form that provides an itemised display of all the selection criteria for the current record.