The Controls Defaults Daybook Tab set-up form is accessed via the System Maintenance / System Controls menu options within the Contract Administration module.
The Daybook Tab is used to define how values are posted through to Accounts. Care must be taken when setting up this option. If in doubt contact KCC.
A drop-down arrow immediately to the right of this field presents a list box with the following alternative options:
- Full Open-Item Postings
Be aware that this option may cause vast numbers of postings to go through to the Accounts modules.
- Partial Invoice Consolidate and Budget Consolidate
With this option invoices are posted by summarising the Nominal code and VAT rate combinations. The budgets when consolidated are totaled by date and posted as journals.
- Full Invoice Consolidate and Budget Consolidate
For invoices the VAT totals only are posted into Suspense on the Ledger daybook. The contra suspense is posted in the Nominal daybook. The Nominal expense code is used for this purpose. If this option is selected then an ellipsis button is displayed in the Contra Suspense field. The budgets when consolidated are totaled by date and posted as journals.
If the Full Invoice Consolidate and Budget Consolidate option is selected an ellipsis button is displayed in the Contra Suspense field for selection of the appropriate Nominal expense code.
Enter the expense code directly or select the ellipsis (...) button immediately to the right of this field to initiate an Expense codes search. The cursor is located in the search field. Key part or all of the required code and select the Shortname command button. Expense codes matching the entered criteria are displayed and, having selected the required code by highlighting with the mouse, the OK command button is used to confirm this selection and return to the Daybook Tab.
Make-up "To-Date" values are updated as if true postings to the Nominal have occurred. However, when budgets are created as back-to-back, NO postings actually hit the Nominal Ledger.
Restricts the number of items on one invoice.
Restricts the maximum number of items in a daybook batch and should be set between 1 and 750.