The Link Posting History Washout form is accessed via Contract Administration / Final Washout / Link Washout and is an option that enables one agreement to be linked to another for the purposes of posting the values to the Nominal Ledger. This is achieved by entering the linked contract number in the Linked Contract field. The Charges must first be linked within Terminations.
This option is normally undertaken when an agreement is terminated early to allow for a change in the lease with a new agreement being created and started as of the following day. To avoid the system Washing out the original contract, the two contracts can be linked together, thus realising the true profit on the whole contract at the end of the secondary lease. It is possible to link any number of postings required for Washout, enabling a link to a specific element or all of the values pertaining to a particular contract. The linked agreements are automatically posted together when the secondary agreement is available for Washout.
The form is split into three areas. These are the Titlebar, the Link Posting History Washout Record Table and the column of Command Buttons at the bottom of the form.
In addition to displaying the form name the Title Bar provides a number of useful buttons.
This form displays a record table of all the posting history records.
The agreement number of the selected contract.
The invoice type code for which the posting is made.
Displays the Nominal code used at the time of posting. Contains both the Cost Centre and the Expense code.
Displays a code denoting whether the entry is a Debit or Credit.
Displays the Cost Centre used at the time of posting.
Displays the Expense code used at the time of posting.
The date that the first posting to the nominal code is made on the selected agreement.
The value posted to date against the relevant Nominal code.
P/LThis flag defines which side of the entry, if any, is to be taken at the time of washout. P is to "Post" whilst Ldenotes the posting is left untouched.
Displays the agreement number if the posting is linked to another agreement.
The Contract Number must be known as no search facility exists. An item previously attached to another can be unlinked by entering zeros.
The Debit code to be used at the "Washout" of the contract. This is allocated at the time Nominal codes are set, from the relevant basis code.
The Credit code to be used at the "Washout" of the contract. This is allocated at the time Nominal codes are set, from the relevant basis code.
The list displays up to a maximum of twenty five records at any one time. To view the remaining records the Scroll Barto the right of the form can be operated in a number of ways:
To edit the posting record table a single-right-click of the mouse in any of the columns displays a small menu box with the following options:
- Edit Row
Enables the values of any fields to be amended.
Note: There is no facility to abort without saving the amended data. As soon as an amendment is made it is saved. Only by re-editing the record can the original values be input.
The file is a live posting history file and holds all current contracts. Only contracts that are Terminated or Washed Out of the Termination module (through to the Final Washout operation) may be amended.
- Copy
Enables the posting values for one record to be copied to other records.
- Filter
Presents a Selection Criteria Box which enables selection of only those records meeting the selection criteria for the selected column upon which the filter is selected to operate. The following mutually exclusive selection criteria option buttons/fields are available:
- Equals
Searches the selected column for a description matching that entered in the data entry box at the bottom of the form. Any records equaling the criteria are displayed.
- Not Equal
Searches the selected column for a description matching that entered in the data entry box at the bottom of the form. Any records equaling the criteria are not displayed.
- Greater Than
Searches the selected column for any records with a text character string which is alphabetically higher than the character(s) entered in the data entry box at the bottom of the form. Any records greater than the criteria are displayed.
- Less Than
Searches the selected column for any records with a text character string which is alphabetically lower than the character(s) entered in the data entry box at the bottom of the form. Any records less than the criteria are displayed.
- Contains
Searches the selected column for any records with a text character string containing the character(s) entered in the data entry box at the bottom of the form. Any records meeting the criteria are displayed.
- Range
Searches the selected column for any records with a text character string which is alphabetically equal to or between the character(s) entered in the two data entry box at the bottom of the form. Any records meeting the criteria are displayed.
- No Filter
No filter is applied to the record search. The Reset command button also activates the "No Filter" option.
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exits the Link Posting History Washout form and returns to the Final Washout Menu.
Provides online access to a context sensitive Help form.
Sorts the records by the chosen keypath. Upon selection, a Keypath List Box is displayed from which the appropriate keypath (if there is more than one) is selected.
A checkbox that, when ticked, sorts the records in descending order.
Redisplays the records on the form with any new modifications.
A checkbox that, when ticked, automatically redisplays all records on the form after an amendment.
Restricts a Sort by allowing entry of a text string for the agreement number from which to start.
Restricts a Sort by allowing entry of a text string for the agreement number at which to finish.
The purpose of this field is to allow the display of a user-defined selection of fields for every record. This is intended to reduce data entry errors. This operation can be performed for one field or a number of fields at the same time by double-clicking on each required field to be viewed and selecting the OK command button.
Selection of this button displays a further form that provides an Ad-hoc Report Generator for the creation of quick query reports to form. An enquiry is formulated by completing a simple set of verbs and field names. A saved formulated query can be retrieved for future use.
Displays each field in a record by row, with the field name in the left-hand column and the field data in the right hand column. Within this option, records may be created, amended or deleted.