The Fleet Areas set-up form is accessed via Fleet System Management / Miscellaneous Options / Fleet Areas and is used to create, edit and delete fleet area codes. Fleet areas can be used in a number of ways:
- To split the fleet geographically.
- To represent business types.
- To represent sales areas.
The form is split into three areas. These are the Titlebar , the Fleet Areas Record Table and the column of Command Buttons at the bottom of the form.
In addition to displaying the form name the Title Bar provides a number of useful buttons.
This form displays a record table of all fleet area records currently set up on the system. This table is user-defined and may be added to on a regular basis:
The first column in the table displays and allows input of an area code. It can be up to three characters long and made up of numbers or letters in any combination.
The description of the area, whether geographical or business type oriented.
Cost Centre
This is the cost centre digit to be used if the cost centres are being built by the system. Built cost centres are made up with Fleet Areas, Fleet Types Lease Types and the Lease Definition.
There is a flag set within Environment / System Parameters which states whether cost centres are built in this way, whether they are defined from the customer, or whether they come purely from the lease type.
The list displays up to a maximum of twenty five fleet area records at any one time. To view the remaining records the Scroll Bar immediately to the right of the second column can be operated in a number of ways:
To edit the fleet area record table a single-right-click of the mouse in either of the two columns displays a small menu box with the following options:
- Edit Row
Allows the currently selected row to be edited. Alternatively, single-left-click into the row, enter the appropriate data and use the Tab key to move to the next column.
- Insert Row
Inserts a blank row above the selected record so that a new fleet area record may be added.
- Delete Row
Deletes the selected fleet area record.
Great care must be taken not to delete area codes which may still be in use by agreement records.As the file is very small, and the impact on disk space is very limited, it is recommended that area codes are never deleted from the file.
- Copy
Enables the fleet area for one record to be copied to other records to speed data entry.
- Filter
Presents a Selection Criteria Box which enables selection of only those records meeting the selection criteria. The following mutually exclusive selection criteria option buttons/fields are available:
- Equals
Searches the Description column for a description matching that entered in the data entry box at the bottom of the form. Any records equaling the criteria are displayed.
- Not Equal
Searches the Description column for a description matching that entered in the data entry box at the bottom of the form. Any records equaling the criteria are not displayed.
- Greater Than
Searches the Description column for any records with a text character string which is alphabetically higher than the character(s) entered in the data entry box at the bottom of the form. Any records greater than the criteria are displayed.
- Less Than
Searches the Description column for any records with a text character string which is alphabetically lower than the character(s) entered in the data entry box at the bottom of the form. Any records less than the criteria are displayed.
- Contains
Searches the Description column for any records with a text character string containing the character(s) entered in the data entry box at the bottom of the form. Any records meeting the criteria are displayed.
- Range
Searches the Description column for any records with a text character string which is alphabetically equal to or between the character(s) entered in the two data entry box at the bottom of the form. Any records meeting the criteria are displayed.
- No Filter
No filter is applied to the record search. The Reset command button also activates the "No Filter" option.
A number of command buttons are available. Some buttons are context sensitive and are greyed-out and only become available dependent upon the particular process that is being accessed. The full list of command buttons is as follows:
Exits the Fleet Areas Records form and returns to the Miscellaneous Options Menu .
Provides online access to a context sensitive Help form.
Sorts the records by the chosen keypath. Upon selection, a Keypath List Box is displayed from which the appropriate keypath (if there is more than one) is selected.
A checkbox that, when ticked, sorts the records in descending order.
Redisplays the records on the form with any new modifications.
A checkbox that, when ticked, automatically redisplays all records on the form after an amendment.
Restricts a Sort by allowing entry of a text string from which to start.
Restricts a Sort by allowing entry of a text string at which to finish.
The purpose of this field is to allow the display of a user-defined selection of fields for every record. This is intended to reduce data entry errors. Selection of this option displays a Field Selection Box . A double-left-click on a field places that field within the current selection. Following selection of all required fields the OK command button returns and initiates the new field selection criteria to the Fleet Areas Record form. This option is not really applicable to this record table.
Selection of this button displays a further form that provides an Ad-hoc Report Generator for the creation of quick query reports to form. An enquiry is formulated by completing a simple set of verbs and field names. A saved formulated query can be retrieved for future use.
Displays each field in a record by row, with the field name in the left-hand column and the field data in the right hand column. Within this option, records may be created, amended or deleted.