Accessed via Fleet System Management / Miscellaneous Options / Posting Controls / Lease Definitions and selection of the Income Tab .
This tab enables the allocation of debit and credit expense codes for Income, Interest and Capital related to the selected lease definition record . These are as follows:
This field is designed to hold a code that can also be allocated to a finance table. This results in only specific finance rates tables being able to be allocated to specific lease types. For this function to work both records (the lease definition and finance table) must hold the same matching code. When quoting with a product associated with this lease definition then the system only enables selection of a finance table that holds the same code.
A valid schedule must be entered. The schedule determines how the income budget is processed within accounts (the frequency of postings e.g. MONTHLY- Monthly Drip). This applies to all income budgets whether they be for split income (i.e. Capital and Interest processing into accounts) or for a single income stream.
The schedule is created in Fleet System Management / Miscellaneous Options / Posting Controls / Schedule Definitions with a Calculation Basis attached to it.
The debit code allocated to the income budget when the quotation is created. This is used in the periodic posting process. If the default code is not required then an alternative valid Nominal Ledger code should be entered.
Selection of the ellipsis button displays an Expense Code List Box that enables selection of the required Nominal Ledger debit expense code for income.
Within the blank field at the top of the list box some or all of the required expense code shortname may be entered and the Shortname command button selected. All of the account codes with a shortname that meets the entered criteria are displayed in the list box below. The required code should be selected with the mouse and the OK command button used to confirm this selection.
Alternatively, this field may be left blank and selection of the Shortname command button then displays all current expense codes in alphanumeric order and the scroll bar to the right of the form used to locate the required code.
The credit code allocated to the income budget when the quotation is created. This is used in the periodic posting process. If the default code is not required then an alternative valid Nominal Ledger code should be entered.
Selection of the ellipsis button displays an Expense Code List Box that enables selection of the required Nominal Ledger credit expense code for income.
Within the blank field at the top of the list box some or all of the required expense code shortname may be entered and the Shortname command button selected. All of the account codes with a shortname that meets the entered criteria are displayed in the list box below. The required code should be selected with the mouse and the OK command button used to confirm this selection.
Alternatively, this field may be left blank and selection of the Shortname command button then displays all current expense codes in alphanumeric order and the scroll bar to the right of the form used to locate the required code.
The debit code allocated to the interest budget (split income processing only) when the quotation is created. This is used in the periodic posting process. If the default code is not required then an alternative valid Nominal Ledger code should be entered.
Selection of the ellipsis button displays an Expense Code List Box that enables selection of the required Nominal Ledger debit expense code for interest.
Within the blank field at the top of the list box some or all of the required expense code shortname may be entered and the Shortname command button selected. All of the account codes with a shortname that meets the entered criteria are displayed in the list box below. The required code should be selected with the mouse and the OK command button used to confirm this selection.
Alternatively, this field may be left blank and selection of the Shortname command button then displays all current expense codes in alphanumeric order and the scroll bar to the right of the form used to locate the required code.
The credit code allocated to the interest budget (split income processing only) when the quotation is created. This is used in the periodic posting process. If the default code is not required then an alternative valid Nominal Ledger code should be entered.
Selection of the ellipsis button displays an Expense Code List Box that enables selection of the required Nominal Ledger credit expense code for interest.
Within the blank field at the top of the list box some or all of the required expense code shortname may be entered and the Shortname command button selected. All of the account codes with a shortname that meets the entered criteria are displayed in the list box below. The required code should be selected with the mouse and the OK command button used to confirm this selection.
Alternatively, this field may be left blank and selection of the Shortname command button then displays all current expense codes in alphanumeric order and the scroll bar to the right of the form used to locate the required code.
The debit code allocated to the capital budget (split income processing only) when the quotation is created. This is used in the periodic posting process. If the default code is not required then an alternative valid Nominal Ledger code should be entered.
Selection of the ellipsis button displays an Expense Code List Box that enables selection of the required Nominal Ledger debit expense code for capital.
Within the blank field at the top of the list box some or all of the required expense code shortname may be entered and the Shortname command button selected. All of the account codes with a shortname that meets the entered criteria are displayed in the list box below. The required code should be selected with the mouse and the OK command button used to confirm this selection.
Alternatively, this field may be left blank and selection of the Shortname command button then displays all current expense codes in alphanumeric order and the scroll bar to the right of the form used to locate the required code.
The credit code allocated to the capital budget (split income processing only) when the quotation is created. This is used in the periodic posting process. If the default code is not required then an alternative valid Nominal Ledger code should be entered.
Selection of the ellipsis button displays an Expense Code List Box that enables selection of the required Nominal Ledger credit expense code for capital.
Within the blank field at the top of the list box some or all of the required expense code shortname may be entered and the Shortname command button selected. All of the account codes with a shortname that meets the entered criteria are displayed in the list box below. The required code should be selected with the mouse and the OK command button used to confirm this selection.
Alternatively, this field may be left blank and selection of the Shortname command button then displays all current expense codes in alphanumeric order and the scroll bar to the right of the form used to locate the required code.