The document numbers log file holds all records of the various types of documents used on the Autoline system , in a similar manner to the Document Numbers log, but is more detailed.
To access the option:
1. From the Autoline master menu select the Nominal Ledger option and the company you require.
2. Select System Maintenance option.
3. Select the Document Number Log option.
The Document Numbers grid will be displayed.
When the program is selected from the menu,the user is presented with the standard Autoline file maintenance menu, allowing the options to Create a new record, or Delete an existing record. Bear in mind that the records are being accessed at all times by various users throughout the Autoline installation, hence any amendments or set-up work should only be undertaken when Autoline is in stand-alone mode, and after consultation with support, as these numbers will often form a significant part of an audit to ensure documents do exist on the system as well as hard copy and vice versa.
FIELDS- INFORMATION CONTAINED IN THE DOCUMENT NUMBERS LOG
The grid is not significantly different to the Document Numbers file, in that the Journal Class, Journal Type, Accounts Company and Sequence Type remain the same, and are there for reference.
Year:This field is used in conjunction with the Period field, and also the first and last document number field, to denote the Year and Period involved, and the first and last document that was featured in this period.
Period: As discussed above. Hence there will be records for each accounting period.
First document number: As discussed above
Last Document number: As discussed above
Missing documents:: If any documents have been deemed to be missing,perhaps due to a system failure [i.e. between the first and last document numbers there are some document numbers missing], this field will be flagged with a "Y".
OTHER BUTTONS
Exit: Returns the user to the System Maintenance menu.
Help:Displays online help in the default browser.
Sort: This sorts the records in the file either in ascending or reverse [by ticking the check box] order , and can be used in conjunction with the Start at and Finish at fields. to further narrow down the search criteria.
Ad-hoc: Allows the user to perform an ad-hoc report enquiry in the document numbers log file.
Grid: Allows the user to display the form in a grid style, for amendment purposes.
Next and Previous: These buttons allow the user to advance and retreat through the records in the file in order to view them/edit them more easily.
