Note: Add/Modify Mail Groups is applicable to UNIX systems only.
What do you want to do?
The Add/Modify Mail Groups form is displayed when you select this
option from the SU MANAGEMENT MENU.
This option allows you to create, amend and delete mail groups.
The creation of a mail group means that a message can also be sent to
a group of users. An email group will hold email addresses of a
number of other users. Any message sent to a group will be forwarded
to all subscribers to that group. For example you could create a mail
group for all the Point of Sale operators. Instead of having to
notify all the Point of Sale operators by way of an individual E-mail
to each E-mail address you could have set up a mail group containg
all the Point of Sale operators. Sending the E-mail to that one Point
of Sale mail group address will result in them all receiving it.
E-mail Groups: Listed here are the mail groups that have been set up.
Users for E-mail group: Listed here are the individual mail addresses
of the users that belong to the selected group when you have selected
a group from the E-mail group field.
Generate address book on exit: Set this check box to a tick to
generate the address book on exiting the option.
Click on the New button. The "Add new email group" dialogue box
appears
Type in the name of your new email group
Note: New users should only be created in lower case.
Highlight the user/users that you require by clicking on them in the
"Available user ID" grid.
Tip: If you are happy with the selection that you have made from
this grid, then click on the Reset button and start your
selection again.
Use the > (Greater than) key to add your selection to the new
email group which will appear in the "New email group" grid.
Tip: If you are unhappy about the selection in the "New email group"
grid, then click the Clear button to clear the complete grid, or
highlight the user that you do not require and use the <
(Less than)
key to return that user to the "Available user ID" grid.
Click the Save button to save the new email group, this also
returns you to the "Add/Modify Mail Groups" form where you must click
Save again to save the new group back to the file
Find the email group that you want to amend by either typing the
name of the group in or by clicking on the Ellipsis button.
The users will be displayed who belong to that mail group
Click on the Amend button. The "Amend email group" dialogue
box appears.
Highlight the user/users by clicking on them in either the
"New email group" grid or the "Available users ID" grid Use the > (Greater than) or < (Less than) keys
to add or remove users from the email group selected.
Find the email group that you want to delete by either typing the
name of the group in or by clicking on the Ellipsis button.
The users will be displayed who belong to that mail group
Click the Delete button, this will delete the email group that
you selected. buttons:
New: Creates a new group.
Note: If you create a new group that contains upper case
characters it cannot become a member of another group. If you create
a new group that contains lower case characters only then that group
can become a member of another group.
Amend: Amend a user.
Delete: Deletes a mail group.
Save: Save the changes that you have made to the mail group.
Exit: Returns you to the SU MANAGEMENT MENU.
Add/Modify Mail Groups Form
Creating a new Mail Group
Amending a Mail Group
Deleting a Mail Group