See also: Linking GRNs to Purchase Control
When you attempt to link an advice note to Purchase Control, and exceptions are found, a list is displayed of any parts lines on the advice note that have exceptions. This is a printable list that can be used to correct any errors before you update Purchase Control, and is held in a buffer for future use.
Standard exceptions are either shown in black or red:
Black exceptions are transferred to Purchase Control, and the changes updated on the purchase line. These include price and quantity differences between the original stock order and the goods supplied against the advice note.
Red exceptions are not transferred to Purchase Control. This is usually because the system either cannot find a particular part or the order number itself does not exist.
Note: Some manufacturers may also have their own specific codes. For example, if the manufacturer supplies superseded parts details, it is possible to warn you about any superseded part that appears on the advice note but not on the purchase order, and tell you which part it has superseded. Manufacturer-specific exceptions are shown in green.
To view/print an exceptions list:
On the Advice notes tab of the Advice Note and Order Processing form, select the Advice note number (GRN) for which you want to produce an exceptions list.
Do one of the following:
Right-click the GRN and select the View exceptions for this advice note command from the shortcut menu.
Select the View exceptions for the selected advice note command from the I want to... menu.
If you have previously attempted to link the advice note to Purchase Control and exceptions were found, the Exceptions List form is displayed, with a list of all the exceptions found the last time the attempt was made.
Note: If the selected advice note is unprocessed and awaiting link to Purchase Control, the following message is displayed: No exceptions listed for this advice note. You must attempt to link the advice note to Purchase Control before you can see a list of exceptions.
To print an exceptions list for this advice note, click the Print button.
The report is printed.
If any critical exceptions are reported (highlighted in red on the system), you must correct these exceptions manually, and then attempt to link the advice note again in order to update Purchase Control.
This form is displayed when you attempt to link an advice note to Purchase Control, and when you view an exception. You only have the option to update Purchase Control when you attempt to link an advice note, not when you view exceptions.
Part number: The part number in the manufacturer's format.
Description: A description of the part.
Order number: The customer reference number recorded in the Dealer comms field of the purchase order header.
Part number: The part number in the manufacturer's format.
Exception: The reason that the part is reported as an exception.
PUSH BUTTONS:
Update: This button is only enabled when you attempt to link advice notes to Purchase Control. If any exceptions are listed, only the exceptions highlighted in black are updated in Purchase Control when you click this button, not exceptions highlighted in red which are critical. You must correct any critical errors first and then attempt the link again.
Cancel: Cancels the operation.
Help: Displays help on the current application using the default browser.
Print: Prints the list of exceptions to the currently selected printer.