See also: Linking GRNs to Purchase Control
When you attempt to link an advice note to Purchase Control, and exceptions are found, a list is displayed of any parts lines on the advice note that have exceptions. This is a printable list that can be used to correct any errors before you update Purchase Control, and is held in a buffer for future use.
Standard exceptions are either shown in black or red:
Black exceptions are transferred to Purchase Control, and the changes updated on the purchase line. These include price and quantity differences between the original stock order and the goods supplied against the advice note.
Red exceptions are not transferred to Purchase Control. This is usually because the system either cannot find a particular part or the order number itself does not exist.
To view and/or print an exceptions list:
On the Advice notes tab of the Advice Note And Order Processing form, select the Advice note number (GRN) for which you want to produce an exceptions list.
Do one of the following:
Right-click the GRN and select the View exceptions for this advice note command from the shortcut menu.
Select the View exceptions for the selected advice note command from the I want to... menu.
If you have previously attempted to link the advice note to Purchase Control and exceptions were found, the Exceptions List form is displayed, with a list of all the exceptions found the last time the attempt was made.
Note: If the selected advice note is unprocessed and awaiting link to Purchase Control, the following message is displayed: No exceptions listed for this advice note. You must attempt to link the advice note to Purchase Control before you can see a list of exceptions.
To print an exceptions list for this advice note, click the Print button.
The report is printed.
If any critical exceptions are reported (highlighted in red), you must correct these exceptions manually, and then attempt to link the advice note again in order to update Purchase Control.
This form is displayed when you attempt to link an advice note to Purchase Control, and when you view an exception. You only have the option to update Purchase Control when you attempt to link an advice note, not when you view exceptions.
Part number: Part number in the manufacturer's format
Description: Form or function of the part
Order number: Customer reference number recorded in the Dealer comms field of the purchase order header
Part number: Part number in the manufacturer's format
Exception: Reason why the part is reported as an exception
PUSH BUTTONS:
Update: This button is enabled only when you attempt to link advice notes to Purchase Control. If any exceptions are listed, only the exceptions highlighted in black are updated in Purchase Control when you click this button, not exceptions highlighted in red which are critical. You must correct any critical errors first and then attempt the link again.
Cancel: Cancels the operation
Help: Displays this help page in a web browser
Print: Prints the list of exceptions
Linking GRNs to Purchase Control
