This form is displayed when you select Sales Ledger > Cash posting & allocation and then click the Transfer button. It deals with transferring unallocated funds to a Sales or Purchase ledger account.
Reciprocal Trading: Indicates if the transfer is as a result of a mutual purchase or sale between two accounts.
Module: Indicates where the transfer must be made to. For example, SL to transfer the balance to another sales ledger account or company, or PL to effect a contra to a purchase ledger account.
Company: Indicates the company number of the sales or purchase ledger that the balance is being transferred to.
Account: Indicates the account number of the sales or purchase ledger that the balance is being transferred to.
Type: Indicates the original document number. One of:
- A - Adjustment
- C - Credit
- I - Invoice
Branch: Indicates the branch analysis code you want the transfer to be attached to.
Reference: The reference for the transfer. It is used to determine the reference for the transaction that is created in the corresponding ledger.
Misc. Reference: A miscellaneous reference for the transfer. It is used to determine the reference for the transaction that is created in the corresponding ledger.
Document Date: The date that the document was created.
Posting Date: The date that the transactions were posted.
Ageing Date: The date that the transfer is being aged to. Ageing means that a transfer can be allocated to an older debt, not the current one.
Transfer Value: The value being transferred.
Buttons:
Ok: Processes all transfers posted and returns to the Header Tab. This button is disabled until the total transfers performed are equal to the unallocated cash balance.
Cancel: Returns you to the Cash Received Form without posting or processing any of the transfer allocations.
Transfer: Performs the transfer postings according to the data displayed on the form. A message showing how many transfers have been posted is displayed.
Help: Displays this help file in your default browser.
Note: The item transferred into the other ledger will not appear in that ledger, until the daybook for those transactions has been processed.