The Maintenance Approval Review form enables all of the constituent elements of the maintenance history repair record to be viewed.
This form is constituted of three elements, which are as follows:
In addition to displaying the form name the Title Bar provides a number of useful buttons.
The following maintenance history fields are displayed:
The unique approval number of the recalled approval.
The unique sequential record number allocated by the system to a user approval record.
There is no default value for this field.
This originates from the Next User Approval Number field in the General Tab within System Controls. User approval numbers are generated if the Manual User Approvals checkbox is ticked within the General Tab also.
The odometer reading taken from the invoice. This should be the same as the reading recorded on the approval initially. Provided it is the latest recorded reading, this odometer reading updates the vehicle record at the time the invoice is posted.
The repair date of the maintenance history record (This is not the invoice date unless they both happen to be the same).
A description of the repair reason which is associated with the Reason For Repair code below e.g. Cylinder Head Gasket.
The registration number of the vehicle record that is being viewed.
The master agreement number to which the maintained vehicle is attached.
A sequential ID number generated each time a line is created or an existing line is amended within an approval. The session name can then be cross-referenced with the user ID to establish who/when an approval was edited.
The unique sequential number is controlled by the Next Approval Sequence Number field within System Controls.
The expiry date of the warranty (if applicable).
Analysis
The reason for repair code e.g. ENHGASK. This code is initially created in the Reason For Repair table located within Miscellaneous Options.
The analysis code for the maintenance history repair line e.g. SEWI (Preventative Servicing)
The operation code for the maintenance history repair line e.g. CO (Carry Out)
Purchase Details
The purchase ledger account of the repairer.
The repairer's purchase order number or, if applicable, relating to the approval.
The cost element of the maintenance repair relating to required parts.
The Invoice Split field within the General Tab of System Parameters determines if the invoice analysis is to be split between "parts" and "labour".
The VAT value relating to the Parts Cost.
The cost element of the maintenance repair relating to required labour.
The Invoice Split field within the General Tab of System Parameters determines if the invoice analysis is to be split between "parts" and "labour".
The VAT value relating to the Labour Cost.
Recharge Details
The format Stationery ID for the recharge invoice.
The cost element of the maintenance repair recharge relating to required parts.
The Recharge Split field within the General Tab of System Parameters determines if the recharge detail on an invoice is to be split between "parts" and "labour".
The VAT value relating to the Recharge Parts Cost.
The cost element of the maintenance repair recharge relating to required labour.
The Recharge Split field within the General Tab of System Parameters determines if the recharge detail on an invoice is to be split between "parts" and "labour".
The VAT value relating to the Recharge Labour Cost.
Displays any notes that are created against an approval utilising the Notes Tab.
A number of command buttons are available as follows:
This command button exits the Review form and effects a return to the pprevious form.
Provides an online context sensitive help form.
- View AK Doc
- Tyre Details
This command button is only enabled if the selected vehicle has had maintenance history approval records generated by the Tyre Import function. Selection of this command button displays the Imported Tyres form which enables a drill-down into the imported tyre record details.