Asset Verification

What do you want to do?

• Access the full Asset Verification process
• View the Asset Verification form details

See also:

• Menubar and Toolbar

To access the Asset Verification form:

The function of this option is to provide a quick means of verifying the capital cost and current book value of the Kompact vehicle assets against the figures held in the Nominal Ledger. The check is made using current values (a view of the balance by typing in dates for previous months is not available). Essentially the verification is a regular monthly check so that irregularities can be spotted and dealt with as they arise. This grid displays any Kompact agreement where the capital value and outstanding written down value do not balance to postings in the nominal; these can then be corrected without delay, removing the need to large end of month reconciliation reports for asset values.

1. From the Master Menu, select the Fleet Kompact option and Company required.

   The Kestrel Kompact Menu is displayed.

2. Select the Miscellaneous Options Menu option.

   The Miscellaneous Options menu is displayed.

3. Select the Asset Verification option.

4. The Asset Verification form is displayed.

This form is split into five parts that are as follows:

Title Bar

In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.

Menubar and Toolbar

• File

• Help

Menu	Icon	Description
File > Process		Scans the agreement file identifying all live contracts. Each agreement is loaded in turn, and if it is live - the contract is checked. The posting table code is examined and associated posting table record loaded. The debit nominal ledger code for the Vehicle purchase is noted. This is in posting slot 1, has a posting element code of VEHPU. The credit nominal ledger code identified with depreciation, posting slot number 34, posting element DEPRN is noted. The field values FK.agree.ACTCAPCO and FK.agree.DEPNTD are also noted. The system now accesses the nominal transaction file, (using keypath number 4). The initial value for keypath number 4 is either the registration number or the agreement number, (this is determined by FK.systm.AGSUFFSO). If this field is R then it is registration number, if it is A then the agreement number is used as a suffix. The Nominal ledger is then scanned, using this suffix, and the values accumulated for the expense codes found in the posting table for the capital value and depreciation to date. Once this is completed, the total capital value is compared to FK.agree.ACTCAPCO, and the depreciation to date compared to FK.agree.DEPNTD. If the values match, no action is taken and the next agreement is checked. If the values do not match an exception line is deisplayed in the form grid.
File > Exit		Exits the Asset Verification form.
Help >		Provides online access to context sensitive help for the current application using the default browser.

Asset Verification Dialogue Box

This area of the form displays the relevant values that are to be reconciled between the Kompact agreement file and the Nominal Ledger transaction file.

Agreement: The Kompact Agreement number.

Regno: The registration number of the vehicle attached to the Kompact agreement.

Prev Reg: The previous registration of a vehicle attached to the Kompact agreement (if applicable).

Capital Cost: The capital cost held against the Kompact agreement.

Depn TD: The depreciation to-date on the Kompact agreement.

NL Capital: The capital cost held against the NL Transaction file.

NL Depn TD: The depreciation to-date held against the NL Transaction file.

Capital exp: The capital cost expense code.

Depn exp: The depreciation cost expense code.

MPT Code: The multi-posting table code.

Status: The Status of the Kompact agreement

Progress Bar

A series of blue squares display the progress that is being made within the asset verification process.