Selection of the 
icon from the Contract Main Menu opens the
Termination Review form from which various aspects of the agreement to be terminated
may be viewed or edited by way of the series of tabs or via the Tools menu.
Selection of the Termination Tab enables the review and editing of all the termination calculations and charges data for the agreement.
The Termination Tab Dialogue Box displays the following fields:
This table provides the Budget costs for each of the default Product Options for the selected Product Type chosen in the quotation/agreement cross-referenced against the actual costs accrued against budget lines.
The budget description e.g. Maintenance. A line is held for each of the Product Options for the selected Product Type in addition to the other elements of the agreement such as interest, depreciation, overheads, profit, etc.
The total budget value over the period of the agreement. A grand Totals is displayed at the bottom of the column.
The actual current spend for this budget line. A grand Totals is displayed at the bottom of the column.
This area of the form currently displays only one field.
The date on which the vehicle is sold. This field is populated by the Invoiced Date from the Vehicle Sale process.
The date on which the vehicle was actually sold (as opposed to Invoice Date).
This table provides a series of pre-defined Charges slots for invoicing additional charges to the customer on termination of the vehicle. The currently available slots are as follows:
Tip: Once charges are created the Termination Charges option is used to post details of the charges through to accounts.
Calculated as the Final Odometer less the Est End Odo multiplied by the excess rate mileage value (for the appropriate excess break) held in the Excess and Under Mileage form.
Calculated as the Est End Odo less the Final Odometer multiplied by the under rate value (for the appropriate under break) held in the Excess and Under Mileage form.
The Extra Days row within the Charges Grid is calculated from the Extra Hire Days multiplied by the Extra Days Rate.
Allows manual input of an additional charge for damage or cleaning refurbishment of the vehicle.
Allows manual input of an additional charge for collection of the terminated vehicle.
This is the charge that is calculated (although it may be manually edited) when an Early Termination type is selected at termination.
Allows manual input of an additional charge for insurance costs.
Allows manual input of an additional charge for any costs that may be incurred for selling the vehicle at auction on behalf of the customer.
The following fields are displayed for each row within the grid:
The charge description e.g. Auction.
The total value to be invoiced for the charge. A grand Total is displayed at the bottom of the column for the sum of all the charges.
A checkbox which, if ticked, denotes the charge has been posted through to accounts.
A facility for charging extra rental periods at termination of the agreement. This field is manually updated.
Works in conjunction with the Periods To Invoice fields and allows a period value to be defined so that a total additional period value may be calculated.
Calculated from the Actual End Date less the Quoted End Date. This gives the number of extra days hire if the hire extends for a small time of the original agreement period.
This field is a calculated pure daily rental value pro-rated from the periodic rental value.
Tip: The Extra Days row within the Charges Grid is the Extra Hire Days multiplied by the Extra Days Rate.
The quoted termination date from which all the values are calculated.
The actual termination date.
The date the vehicle is stolen or written-off. For use with a Theft and Write-Off Termination.
The estimated odometer reading calculated by taking the last known odometer reading of the vehicle and estimating the actual mileage at the estimated termination date.
The last recorded odometer reading for the vehicle.
The date the last recorded odometer reading for the vehicle was taken.
The actual mileage keyed in at the termination of the contract. This is the value that Excess and Under calculations use to create actual charges to the customer.
The excess distance travelled over the original agreement distance (if applicable).
The distance travelled under the original agreement distance (if applicable).
The grand total of all of the Budget costs for each of the default Product Options for the selected Product Type chosen in the quotation/agreement.
The grand total of all of the Actual costs for each of the default Product Options for the selected Product Type chosen in the quotation/agreement.
The total of all the charges held within the Charges Grid to be invoiced on termination of the vehicle.
The total profit made on the agreement i.e. the Total Budgets plus the Total Charges less the Total Actuals.