Once the transfer button has been clicked a new form is opened prompting for the following data to be input.
Module |
In this field enter either SL to transfer the balance to another Sales Ledger
Company or Account, or PL to effect a contra to a Purchase Ledger Account.
Click the Drop down  button to select the appropriate Module.
|
Company |
In this field enter the Company number of the Sales or Purchase Ledger to which the
balance is to be transferred. Click the Drop down button to select the appropriate Company.
|
Account |
In this field enter the account number of the Sales or Purchase Ledger account to
which the balance is to be transferred. Click the Ellipsis
![[...]](Ellipsis.gif){kind=small} button to
search for the correct Account.
|
Type |
In this field enter the document type. Click the Drop down
button to select
the correct type.
|
Branch |
In this field enter the Branch analysis code you wish to be attached to the Transfer.
Click the Drop down button to select the correct code.
|
Reference |
A document reference can be entered if required, this will be used to determine the document reference for the transaction created in the corresponding ledger. |
Misc. reference |
A document miscellaneous reference can be entered if required, this will be used to determine the document miscellaneous reference for the transaction created in the corresponding ledger. |
Document Date |
Enter a document date, this will be used to determine the document date for the
transaction created in the corresponding ledger. The default will be the cash posting
date entered at the start of the batch. Click the Ellipsis
button to use
a calendar search facility.
|
Posting Date |
The posting date is mandatory and cannot be edited. It will default to the cash posting date. |
Ageing Date |
Enter an ageing date, this will be used to determine the due date for the transaction
created in the corresponding ledger. The default is the same as the Document date.
Click the Ellipsis button to use a calendar search facility.
|
Transfer Value |
This field will default to the value of un-allocated cash. Autoline will not enable the 'OK' button until you have created transfers which total this value. |
Note: The item transferred into the 'other' ledger will not appear in that ledger, until the daybook for those transactions has been processed.
On the transfer form you have access to the following buttons:
OK |
This button only becomes enabled once the total transfers performed are equal to the Unallocated cash balance. When executed you will process all transfers posted and be returned to the Header Tab ready to complete the Header for your next Cash Posting transaction. |
Cancel |
Clicking this button will return you to the Cash Received form without posting or processing any of the transfer allocations. |
Transfer |
Clicking this button will perform the transfer postings according to the data displayed on the current form. A message appears informing the user how many transfers have been posted. |
Help |
Clicking this button will give the user access to the Help text on this topic. |