This form is displayed if the Edit or New Charge command button is selected within the Prices Tab of the agreement and enables new or existing tariff rate/quantities or charge rate/quantities to be amended.
To edit price details:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.
The Reservations and Availability form is displayed.
Select the 
icon.
The Rental Agreement form is displayed;
Select the Prices Tab.
Select the Edit or New Charge command button.
This form is divided into three parts that are as follows:
In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.
The Edit Price Details dialogue box contains the following fields:
Code: Disabled when editing a tariff rate. But enabled for creating a new charge or editing a charge. This field allows a new charge to be added to the prices tab of the agreement or allows an existing charge to be reselected. The charge code may be keyed directly if known; however, selection of the
button immediately to the right of this field displays the Charge Codes list box that enables the correct charge code to be located in the Charges table.
Description: The full description for the charge. If the Charge has a series of Alternative Descriptions held against it in the Charges Details 2 Tab, then a
button enabling selection of one of the five alternative charge descriptions held against the basic charge.
Certain rental companies have a requirement to be able to hold alternative descriptions against rental charge codes; this enables rental operators to select an appropriate description relating to the Charge that is added to the customer Prices Tab. For example, if a charge code for an Abortive Charge is selected the invoice simply shows as Abortive Charge as standard with no reason as to why the customer has been charged for this. This tab of alternative charge descriptions for the main charge code allows the rental operator to select an alternative description when selecting the charge within the agreement which can then be printed on the agreement/invoice. Then within the agreement the rental operator may add a charge using this form and the system displays the basic charge description but the Description field has the
Rate: The charge rate for the charge. Disabled when editing a tariff rate. Up to five charge rates (1 to 5) may be defined against each charge code. The value of the charge may vary depending upon which rate is entered.
The hire of a portable phone, for example, may only be charged at a single rate, regardless of the vehicle it is being hired with. A CDW charge on the other hand may be quite different when charged against vehicles in different groups.
Unit: For tariff lines the Unit field always displays the same five fixed tariff units against which tariff values are held, namely:
- Hours
- Days
- Weekends
- Weeks
- Months
In the case of charge lines the system displays unit values where a unit has been specifically defined against a charge e.g. Litres may be defined as the fuel charge unit in the Charge file.
Quantity: For tariff lines the quantity is automatically calculated by the system (although this may be manually edited). Dependent upon background set-up the quantity may be defined as, for example, 1 month, 2 weeks and 4 days. For charge lines the quantity may be automatically calculated (for example, the quantity for a CDW charge is automatically calculated as the number of days in the agreement; however, it may also be manually input when a new charge is added.
Price: The unit price. For tariff lines the quantity is automatically calculated by the system (although this may be manually edited). The values are calculated from the appropriate tariff rates table for the hire groups/tariff combination selected within the agreement; however, these may be overridden by Customer Specific tariff rates (where applicable). For charge lines the value may be automatically calculated if a value is set-up within the rates field in the Charges table; however, it may also be manually input when a new charge is added.
COMMAND BUTTONS:
OK: Confirms any information that is entered and returns the new or edited data to the Prices Tab.
Cancel: Returns to the Prices Tab.
Help:Displays online context-sensitive help using the default browser.
