Vehicle Rentals

Selection of the Vehicle Rentals module from the Primary Main Menu presents the Vehicle Rentals Menu. This gives access to a number of sub-menus enabling access to the various constituent elements of the Vehicle Rental module.

The Vehicle Rental system enables a fleet of rental vehicles to be controlled, providing cost analysis and income and utilization statistics for each vehicle. Further to this, a comprehensive booking and reservation system is available, which presents the availability of all vehicles on a day-by-day basis in a graphical format, broken down by vehicle group. From this form it is possible to create bookings, open and close agreements, start and finish rentals, and finally, print invoices.

The system also offers a central reservation facility for multi-location operations. The regional fleets are in individual Vehicle Rentals companies; central reservations offers a compound view of the total fleet (by group) and enables a booking to be made in the correct company from this central reservations position.

The reservations form may also be used to raise external orders to outside suppliers for the provision of extra vehicles to supplement the fleet during busy periods. This option can also be used to raise sundry orders for other goods or services if required. Furthermore, it can be optionally linked to the Purchase Management module for verification of incoming invoices in tandem with the Purchase Ledger invoice register.

Vehicle Rentals makes use of the CRM system files to store details of companies, drivers and vehicles.

To access the Vehicle Rentals menu:

1. From the Master Menu, select the Vehicle Rentals option and Company required.

   The Vehicle RentalS menu is displayed.

Vehicle Rentals form

This form is divided into three parts that are as follows:

Title Bar

In addition to displaying the form name and company the Title Bar provides a number of useful buttons.

Broadcast Box

This Broadcast Box is utilised by the System Administrator or an ADP system administrator to broadcast system messages.

Menu

Located beneath and to the left of the Broadcast Box, this is a Menu listing the entire form and sub-menu options available (dependent upon User Priority Levels. Options currently available are as follows:

• Reservations:

• Rental contracts:

• Long term invoicing:

• Reprint Invoice:

• Misc. Invoicing/Credits:

• Purchasing

• Transaction log enquiry

• Enter operating expenses

• Reports & enquiries:

• Miscellaneous options:

• System maintenance:

• ADP Utilities