Miscellaneous Options

Selection of the Miscellaneous options module from the Vehicle Rentals main menu presents the Miscellaneous options menu.

The Miscellaneous menu holds all of the data files that it is necessary to populate before successfully using the Vehicle Rentals system. Each of the items are covered in turn, and it is recommended that this topic is studied thoroughly before setting up the initial data in these files.

In particular, the number and types of tariff codes to be set up must be considered to best satisfy your requirements.

Tip: Instead of having a great number of specific tariffs for particular customers, the preferred method is to have a range of standard tariffs and then use the customer Specific rates/charges table or Customer discounts to override the standard tariff rates.

To access the Miscellaneous Options menu:

1. From the Master Menu, select the Vehicle rentals option and Company required.

   The VEHICLE RENTALS Menu is displayed.

2. Select the Miscellaneous Options option.

   The Miscellaneous Options form is displayed.

Miscellaneous Options form

This form is divided into three parts that are as follows:

Title Bar

In addition to displaying the form name and company the Title Bar provides a number of useful buttons.

Broadcast Box

This Broadcast Box is utilised by the System Administrator to broadcast system messages.

Menu

Located beneath and to the left of the Broadcast Box, this is a Menu listing the entire form and sub-menu options available (dependent upon User Priority Levels. Options currently available are as follows:

• Tariff types

• Hire groups

• Tariff rates

• Meter rates

• Group extensions

• Charges

• Payment methods

• Purchasing goods/services

• Customer rates/charges table

• Supplier rates/charges table

• Credit note reasons

• Operating expenses

• Conviction codes

• Customer discounts

• Vehicle revenue postings

• Operator details

• Locations link

• Long term period tables

• Lost business codes

• Specific rates tables

• Delete closed agreements

• Delete old purchase orders

• Contract reference

• Non-billing tables

• Cost centres

• Extend Estimated Agreements

COMMAND BUTTONS:

Located beneath and to the right of the Broadcast Box, is a selection of Command Buttons:

OK: Confirms the selected menu option

Exit: Exits the current form and returns to the previous form or menu

Help: Provides online context sensitive help information to the user

Text: This option is currently unavailable within the Fleet System. Originally developed for Autoline, it enables the system to be viewed as either a GUI (Graphical User Interface) or Text-based application. This is a Check Box that is turned on/off. When the Check Box is empty the option is "off". Click on the Check Box (or use the Spacebar) to select or deselect.

Utilities: On selection a Tab Menu is displayed prompting further selection from a list of utilities. The number of options available in the menu is dependent upon the User Priority Level.

Administrator: In addition to containing useful tools applicable to the log-in of a particular user, the Administrator contains the following useful functions:

• Electronic Mail

The Electronic Mail system can be linked to a Fax system and to the Internet and also works with Kmail if required.

• Electronic Diary

• Company Phone Book

Individual users may be given different permissions so that they have access to selected options only.

Printer Selection Box

This box displays the default printer and also provides a Change Button that presents a list of alternative printers from which to select.

Navigating the form

There are a number of ways to move around the various areas of the system and enter data. A form Navigation help file is available to assist in this task.