System Maintenance

Selection of the System Maintenance module from the Maintenance Control Main Menu presents the System Maintenance Menu. The options found within this menu are quite varied. Some items only require attention during system set-up whilst others are used periodically to maintain the integrity of the data files.

This is a high priority menu and most users do not have access to it. Some options are only used by (or under the guidance of) ADP personnel.

The most important items on the menu are the system parameters and the system controls. These options are covered even though the system controls form is a priority 9 option only. It is important to be aware of what parameters are being used to initiate particular functions within the Vehicle Rental module.

To access the System Maintenance menu:

1. From the Master Menu, select the Vehicle rentals option and Company required.

   The VEHICLE RENTALS Menu is displayed.

2. Select the System Maintenance option.

   The System Maintenance form is displayed.

System Maintenance form

This form is divided into three parts that are as follows:

Title Bar

In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.

Broadcast Box

This Broadcast Box is utilised by the System Administrator in order to broadcast system messages.

Menu

Located beneath and to the left of the Broadcast Box, this is a Menu listing the entire form and sub-menu options available (dependent upon User Priority Levels. Options currently available are as follows:

• Prevent/allow access

• Rebuild booking summary

• Create BVRLA data file

• Update vehicle statistics

• Update Group Utilisation

• Update Vehicle Utilisation

• Agreement defaults

• External Vehicle Defaults

• Contract defaults

• Order defaults

• Agreement driver defaults

• Misc. Invoicing Defaults

• Agreement stationery format

• Order stationery format

• Invoice stationery format

• Credit stationery format

• Generate format overlay

• File usage statistics

• Reset in use flags

• Verify files

• System Parameters

• System Controls

• Create files

COMMAND BUTTONS:

Located beneath and to the right of the Broadcast Box, is a selection of Command Buttons:

OK: Confirms the selected menu option

Exit: Exits the current form and returns to the previous form or menu

Help: Provides online context sensitive help information to the user

Text: This option is currently unavailable within the Fleet System. Originally developed for Autoline, it enables the system to be viewed as either a GUI (Graphical User Interface) or Text-based application. This is a Check Box that is turned on/off. When the Check Box is empty the option is "off". Click on the Check Box (or use the Spacebar) to select or deselect.

Utilities: On selection a Tab Menu is displayed prompting further selection from a list of utilities. The number of options available in the menu is dependent upon the User Priority Level.

Administrator: In addition to containing useful tools applicable to the log-in of a particular user, the Administrator contains the following useful functions:

• Electronic Mail

The Electronic Mail system can be linked to a Fax system and to the Internet and also works with Kmail if required.

• Electronic Diary

• Company Phone Book

Individual users may be given different permissions so that they have access to selected options only.

Printer Selection Box

This box displays the default printer and also provides a Change Button that presents a list of alternative printers from which to select.

Navigating the form

There are a number of ways to move around the various areas of the system and enter data. A form Navigation help file is available to assist in this task.