Warning: This option is normally included in the Timed Operations process and must not be run during the course of the working day. This option updates the utilisation file with the income details, and expense details that relate to specific vehicles and hire groups. These figures can be used for analysis purposes.
To update vehicle and group statistics:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS menu is displayed.
Select System maintenance option.
The System Maintenance menu is displayed.
Select the Update group utilisation option.
The Update Utilisation by Group is displayed.
Click the OK button.
The system processes the Vehicle Rentals module system files and updates the statistics on the affected groups and vehicles in the CRM system.
The Update Utilisation by Group form is displayed when the Update group utilisation option is selected from the System Maintenance menu.
COMMAND BUTTONS:
Cancel: Returns to the System maintenance menu without performing a statistics update.
OK: Processes the Vehicle Rentals module system files and update the statistics on the affected vehicles in the CRM system. This updates the utilisation figures for the vehicles and groups present on the system. The agreement file is used to calculate the rental details for the vehicles and groups on file. The costs for the vehicles are calculated using the cost rates found in the Group extensions file held in the Miscellaneous Options Menu.
Help: Displays online context-sensitive help using the default browser.
Print report: A checkbox which, if ticked, prints an exception report showing details of any vehicles where the utilisation figures cannot be written.
