The system controls play an important part in the default settings and values in much the same way as the system parameters. The values that are controlled here are not able to be amended by the user.
The System Controls form is used to define (at set-up) the limits to be applied to various functions within the Vehicle Rental module.
Note: System Controls are editable at a Company level and as such may be defined for each rental company.
To access the system controls:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS menu is displayed.
Select System maintenance option.
The System Maintenance menu is displayed.
Select the System controls option.
The System controls form is displayed.
The System controls form is displayed when the System controls option is selected from the System Maintenance menu.
Company identifier: A number which identifies the company.
The following fields are displayed on the details tab:
Next agreement number: The next unique sequential rental agreement number to be allocated by the system.
Next invoice number: The next unique sequential invoice number to be allocated by the system.
Next credit note number: The next unique sequential credit note number to be allocated by the system.
Next quote number: The next unique sequential quote number to be used on the printed hire quotation.
Invoice log number: The next unique sequential invoice log number.
Next order number: The next unique sequential order number.
Next transaction log identifier: The next next unique sequential Transaction log entry number to be allocated by the system.
Last stats date: Displays when the Vehicle statistics were last updated.
Stats End of Period: The date the system will use as the next Vehicle statistics end of period date. It corresponds with the nominal ledger period end date.
Next Receipt number: The next unique sequential receipt number to be generated for a cash payment. This is only used if the Print Payment Receipts field is ticked within the General 3 Tab in System Parameters.
Next purchase order number: The next unique sequential purchase order number to be generated. This is only used if the Purchasing option is being used.
Next Internal Invoice Number: The next unique sequential invoice number to be allocated by the system for internal rental accounts.
Next Internal Credit Number: The next unique sequential credit number to be allocated by the system for internal rental accounts.
Next Off Hire Number: The next unique sequential off-hire number to be allocated by the system when off-hiring a vehicle. The Off-hire facility is only used if the Off Hire Used field is ticked within the Supplier/Misc Tab in System Parameters.
Next Contract Number: The next unique sequential contract number to be allocated by the system for generating rental contracts.
COMMAND BUTTONS:
Exit: Returns to the System Maintenance menu.
Help: Provides online access to context sensitive help for the current application using the default browser.
