Enter Operating Expenses

The Enter Operating Expenses form which allows costs to be posted against the marketing vehicle records on the rental fleet.

Note: Revenue is automatically posted against the marketing vehicle records on the rental fleet via the agreement invoicing procedure.

The vehicles on the fleet need to be serviced, maintained or cleaned and from time to time damage may be sustained or licences may need to be renewed. This option allows the posting of the costs incurred against the individual vehicle records and thus enables the operating costs to be tracked. The costs recorded are for memo purposes only and are not posted into the accounts system; invoices which require payment are typically processed within the accounts system separately.

This facility offers one way of recording the running costs figures which are then held in the Rental Stats Tab in the Marketing/CRM rental vehicle record (MK.drveh). The values are posted to the This Period, This Year and Vehicle Life columns within the statistics grid against the relevant Vehicle Accumulator slot (as defined in against the Operating expenses code.

Tip: Rental companies utilising the Service Point-of-Sale system may choose not to use this option as the running costs can be tracked by use of the Service records option.

What do you want to do?

• Enter a new operating expense.
• Edit an existing operating expense.
• Post the operating expense.
• Understand the operating expenses grid.

See also:

• Set-up of Operating Expense codes

To enter operating expenses:

1. From the Master Menu, select the Vehicle rentals option and Company required.

   The VEHICLE RENTALS Menu is displayed.

2. Select the Enter operating expenses option.

   The Enter Operating Expenses form is displayed.