Used in conjunction with the Extend agreement in days and When to extend the agreements fields within the General 4 Tab of System Parameters. If the Extend agreement in days field is set to a value of 7, for example, then an Estimated agreement (i.e. the Estimated flag is ticked on the agreement form) is extended automatically by seven days at a given time which is dependent on the When to extend the agreements parameter; the When to extend the agreements parameter determines at what time the agreement is to be extended. For example, if a value of 2 is entered within this field then the agreement is extended for seven days two days prior to the Invoice To date on the agreement.
Tip: A negative value can be entered in the When to extend the agreements which enables the agreement to be extended in arrears.
This option may be run manually or set in Timed Operations.
To access Extend Estimated Agreements:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Miscellaneous Options option.
The Miscellaneous Options menu is displayed.
Select the Extend Estimated Agreements option.
The Extend Estimated Agreements form is displayed.
This form is divided into four parts that are as follows:
In addition to displaying the form name the Title Bar displays other useful identification criteria and buttons.
When this option is run manually the dialogue box contains a useful description of what the extend agreements option is about to do i.e. it informs the user of the current extension period and from when the agreements are to be extended.
