This form is designed so that rental companies may deal with detailed invoicing demands from specific customers. Some large customers may request that they be invoiced on specific days of the month or in a four, four, five week sequence, etc. This obviously moves away from the more structured weekly and monthly long term invoicing routines and requires more detailed setup.
In order to meet these specific demands a table must be created which defines each required date of the month on which this customer is to be invoiced. Once the table is defined then it should be given a relevant unique name and allocated against the rental company record (MK.drcom) in the Periodic Invoice table field (The Use periodic invoicing field must also be ticked in the same form). Then, because the customer record is linked to the SL Account, when the required sales ledger account is selected for an agreement, the system knows to use appropriate dates when these agreements are invoiced through the Long Term Invoicing option.
Tip: The table name is an eight character field and normally relates to the company name or SL account code in order that it may easily be recognised.
Tip: This table name is also case-sensitive.
To access the long term period tables:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS menu is displayed.
Select Miscellaneous options.
The MISCELLANEOUS OPTIONS menu is displayed.
Select the Long term period tables option.
The Long term period tables form is displayed.
The Long term period tables form is displayed when the Long term period tables option is selected from the MISCELLANEOUS OPTIONS menu.
The fields available are listed below:
Table name: Input the required table name or use the
search facility to locate it. Table names may be up to eight characters in length and are case sensitive.
Description: A more detailed description of the table.
Calendar: Displays the next six months of the current calendar period. When in edit mode a single-left-click denotes the required date to be invoiced; a blue square is placed against the date. This may be de-selected by two further single-left-clicks.
Note: The up arrow may be used to move forward to future months. Up to a twenty four month period may be defined for invoicing. The down arrow may be used to move backwards to view previous months. The circle button has the effect of moving the calender to display the current month as the first of the sixth months currently displayed.
COMMAND BUTTONS:
Clear: When in edit mode this removes all currently selected invoicing dates.
Legend: Displays the legend detailing what the colours denote on the calendar area of the form. A blue square denotes that this date is selected for invoicing; a grey square denotes that this date has been processed i.e. already invoiced.
