The meter rates option is found on the Miscellaneous Menu within the Vehicle Rentals module.
When creating a ???? The meter rate is constructed from a combination of Hire group code and Tariff type.
Provided the hire groups and tariff types have been created beforehand as many combinations of these two tables may be used to build up a variety of meter rates for each hire group.
The Meter Rates form allows the rates charged for a specific group of vehicles to be determined for a specific tariff; the system populates the agreement with these prices immediately the booking is created.
To access meter rates:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS menu is displayed.
Select Miscellaneous options.
The MISCELLANEOUS OPTIONS menu is displayed.
Select the Meter rates option.
The Meter Rates form is displayed.
The Meter Rates form is displayed when the Meter rates option is selected from the MISCELLANEOUS OPTIONS menu.
The Meter Rates form consists of a single tab that contains all of the rates applicable to the table.
New Meter rates may be created for each hire group, amended, displayed, deleted or searched.
To view a particular meter rate a valid hire group code must be input and a tariff rate that is linked to that hire group. If no such link exists the form enables its creation.
Warning: When a hire group is selected in a hire agreement, the system does not allow a meter code to be allocated unless it holds the appropriate hire group/tariff type combination in this table.
To choose the meter rate you want to either display, edit or create you must first enter a valid
Hire Group code in the Hire Group box; use the ![[...]](Ellipsis.gif){kind=small}
button search facility to assist selection. Now select the meter type; again
the button search facility may be
used to assist in locating the meter type.
As long as the combination of group code and meter type have already been created the meter details are displayed. The Create command button may be used to create a new entry on the Meter Rates table; this must be a previously unused combination of the hire Group code and the Meter type code.
The following details are displayed:
Cost rate: This is the default cost rate that is used when calculating the cost of all charges used within the group. Each charge code has up to five rates. The first charge is normally the smallest, and the fifth charge is normally the highest. Details of these rates are found on the Charges form.
Sales Analysis Code: The cost centre and expense code used when rental costs are invoiced using this meter type and group code combination. There is an
Break: The break field is used to add a further dimension to the meter rates made using this meter type. Different rates can be charged depending on the length of the rental. Enter the number of days for which this meter rate is to be valid. On the first line of the table, the form assumes that the rates are valid from day one of the hire until the day number input.
Therefore if the number 14 is input, the rates are valid for the first 14 days. The next line may be 28, in which case the rates on that line are valid from day 15 to day 28.
Tip: If the option is not going to be used then 9999 needs to be entered in the first line and therefore the rates are used for hires of all lengths.
Rate: The daily rate for this hire group/meter type combination.
COMMAND BUTTONS:
Once editing or creation of tariff types is complete the following command buttons may be used:
Confirm: Saves the meter rate record along with the new values.
Cancel: Aborts the amendment process and return to the MISCELLANEOUS OPTIONS menu without establishing an amended meter rate record.
Exit: Returns to the MISCELLANEOUS OPTIONS menu.