The audit log audits all field changes within an agreement in addition to any specific major events within that agreement; the date, time and user id are all audited for each field change or event. This function may be used for establishing who carried out a particular procedure or the date on which a particular event was carried out. System changes may also be audited.
Selection of the Events command button toggles the form to display major edited Audit Events within the life of an agreement. These tend to be events that change the status of the vehicle (e.g. Vehicle Allocated, Rental Started, etc) or events that are dependent upon the status of the vehicle (e.g. Vehicle Swapped, Agreement Cloned, etc. Once in Events view this field toggles to a value of Fields which, if selected, returns the form to its original Field view mode.
To view the audit events log:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.
The Reservations and Availability form is displayed.
Select the Audit Log option from the Admin menu.
The Audit Log form is displayed.
Select the Events command button.
The Audit Events form is displayed.
This form is divided into three parts that are as follows:
In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.
The Audit Log Events dialogue box contains the following fields:
Event Description: A user-friendly description of the event that has taken place e.g. Vehicle Allocated.
Date: The date on which the event occurred.
Time: The time at which the event occurred.
User ID: The user login id of the user who initiated the event.
COMMAND BUTTONS:
OK: Returns to the Agreement form without allocating a vehicle or supplier to the agreement.
Help:Displays online context-sensitive help using the default browser.
Fields: Toggles the form to returns the form to its original Field view mode.
Legend: A visual representation to denote that user changes are displayed in red text whilst system changes are displayed in blue text.
