Presents the Scan New Document form which enables the scanning of documents against the rental agreement for later retrieval.
To access the Scan New Document function:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.
The Reservations and Availability form is displayed.
Select the Document Scanning option from the Tools menu.
The AK Documents for Agreement form is displayed.
Select the New command button.
This form is split into three parts that are as follows:
In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.
The Scan New Vehicle Dialogue Box contains a Document Description Grid and a number of command buttons which are as follows:
Document Description Grid: Enables a description to be entered against the new document that is scanned. The appropriate document description should be entered and the Tab key used to enable the Save command button.
COMMAND BUTTONS:
The following command buttons are available within this form:
Save: After a document is scanned, a description should be entered in the Description box (followed by the Tab key), this command button becomes enabled and is used to save the scanned document.
Tip:Once the document is scanned it can later be recalled by way of a double-left-click of the mouse on any row within the grid in the AK Documents for Agreement form; this presents a Document Retrieval - Document Scanning form which enables the stored document to be displayed or printed.
Scan: Opens up the KView application and scans the required document.
Help: Provides online access to context sensitive help for the current application using the default browser.
Cancel: Returns to the Document Management form without taking any action.