Displays the Company O Licence Details form. This form currently works in two directions. Any O(perator) Licence details that are added within this form are saved back to the CRM Company Rental Details form in the O Licence Details section of the General 2 Tab. Any O(perator) Licence details that are present in the O Licence Details section of the CRM Company Rental Details form (either added directly in MK.drcom or through this form) are automatically displayed when the customer is selected within a particular agreement (The system prompts for whether the agreement is for Private or Commercial hire; if Commercial hire is selected then the Customer's O Licence Details are displayed if present; else, if details are not present (i.e. the O Licence Provided field is ticked), then the system warns: This vehicle requires an O Licence. The customer must provide evidence before the rental can start.
An O(perator) Licence is required to hire any vehicle for commercial usage that is over 3.5 tonnes). The system identifies that an O Licence is required by ticking the OLicence required checkbox within the Hire Groups table.
To access Company O Licence Details:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Reservations option.
The Reservations and Availability form is displayed.
Select the O Licence Details option from the Agreement menu.
The Company O Licence Details form is displayed.
This form is divided into four parts that are as follows:
In addition to displaying the form name the Title Bar displays other useful identification criteria and buttons.
| Menu | Icon | Description |
|---|---|---|
| File > Save |  |
Saves any amendments that have been made to the to the O Licence details in the current session. Any notes that have been added are saved back to the CRM Company Rental Details form in the O Licence Details section section of the General 2 Tab. |
| File > Exit |  |
Exits the O Licence details form without saving any edits that have been made. |
| Help > |  |
Provides online access to context sensitive help for the current application using the default browser. |
The Company O Licence Details dialogue box consists of the following:
Details: Up to 10 lines of 35 alphanumeric characters for entry of free-format text relating to the O Licence specific to a particular customer.
O Licence Evidence Received: A checkbox which, if ticked, denotes that evidence has been received with regard to the customer's O Licence and that it is therefore permissible to proceed with the vehicle hire. If a value is entered in this field it is then saved back to the O Licence Provided field in the O Licence Details section of the General 2 Tab; this enables future hires to take place without re-visiting this area.
