This form is displayed if the New Line, Amend Line or Delete Line command button is selected within the Miscellaneous Invoicing form and enables item lines to be added, amended or deleted.
To amend/delete invoice line details:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Misc. Invoicing/Credits option.
The Miscellaneous Invoicing form is displayed.
Select the New Line, Amend Line or Delete Linecommand button.
The Amend/Delete Invoice Line form is displayed.
This form is divided into three parts that are as follows:
In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.
The Amend/Delete Invoice Line dialogue box contains the following fields:
Code: Enabled for creating a new charge or editing a charge. This field allows a new charge line to be added to miscellaneous invoice or credit or allows an existing charge line to be reselected. The charge code may be keyed directly if known; however, selection of the
button immediately to the right of this field displays the Charge Codes list box that enables the correct charge code to be located in the Charges table.
Description: Displays the description associated with the charge code (set up within the Charges table.
Quantity: For many charge lines the quantity may be automatically assumed as a value of 1 and as such this field cannot be edited. However, if the charge code is defined a a Factor type within the Charges table then the system enables input of a value. For example, if an item line is to be created for fuel then this may be a factored charge (i.e. a given number of litres at a cost of so much per litre) and therefore a quantity and price per quantity need to be input.
Price: The unit price. For many charge lines the price may be automatically assumed as a value of 0 and as such this field cannot be edited. However, if the charge code is defined a a Factor type within the Charges table then the system enables input of a value. For example, if an item line is to be created for fuel then this may be a factored charge (i.e. a given Quantity of litres at a Price of so much per litre) and therefore a quantity and price per quantity need to be input.
Net amount: The full net value of the charge is entered here. In the case of a Factored charge (such as fuel, for example) this value is automatically calculated as the Quantity multiplied by the Price.
VAT code: The VAT code applicable to the charge. This field cannot be edited.
VAT amount: The Net Amount value multiplied by the value held against the associated VAT Code. This field cannot be edited
COMMAND BUTTONS:
OK: Confirms any information that is entered and returns the new or edited data to the Miscellaneous Invoice item line grid.
Cancel: Returns to the Miscellaneous Invoice form.
Help: Provides online access to context sensitive help for the current application using the default browser.
