This form is displayed when the 
is selected from the Purchasing form (or by selecting
Match from the Order Menu).
Tip: This option is inaccessible until a purchase order has been Finished.
To match an invoice:
From the Master Menu, select the Vehicle rentals option and Company required.
The VEHICLE RENTALS Menu is displayed.
Select the Purchasing option.
The Purchasing form is displayed.
Select the 
(the purchase order must be at a Finished status.
The match invoice form is displayed.
This form is divided into three parts that are as follows:
In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.
The Match Invoice dialogue box contains a series of fields and a grid enabling VAT reconciliation for the invoice that is being processed.
Invoice Number: Enables entry of the invoice number (taken from the supplier's sales invoice).
Date Received: Allows entry of the actual date of receipt of the supplier's sales invoice.
The
button may be used to invoke a monthly diary form in order to assist in establishing the required date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the date field.
Tax Date: Allows entry of the invoice tax date (taken from the supplier's sales invoice).
The
Gross Value: Allows entry of the total gross value (i.e. inclusive of VAT) of the supplier's invoice.
Invoice VAT: Allows entry of the total VAT value of the supplier's invoice.
The VAT Analysis area is a grid that is used for entry of purchase item lines split totalled by VAT rate.
Within the box a line is displayed for each VAT rate that is held on the system. If more than twelve VAT rates are held then a scroll bar is presented for locating additional VAT rates not displayed on the current page.
For each VAT rate, the following columns are displayed:
Code: The VAT code e.g. Sfor Standard Rate (This column cannot be edited).
Description: The associated description held against the VAT Code e.g. Standard Rate (This column cannot be edited).
Rate: The VAT rate applicable to the code/description e.g. 17.5% (This column cannot be edited).
Net: This field is used for entry of the total net value for all purchase lines on the current invoice which fall into the selected VAT rate e.g. the total net value of all items on the invoice which are levied at a VAT rate of 17.5%. The system automatically keeps a running total of this column at the foot of the form.
VAT: This field is used for entry of the total VAT value for all purchase lines on the current invoice which fall into the selected VAT rate e.g. the total VAT value of all items on the invoice which are levied at a VAT rate of 17.5%. %. The system automatically keeps a running total of this column at the foot of the form.
Tip: Use of this grid is best explained by way of an example. An invoice is received containing the following purchase order lines:
Item Description VAT Code Net Value VAT Value Gross Value 1. Cleaning Materials S £25 £4.37 £29.37 2. Miscellaneous 0 £9.00 £0.00 £9.00 3. Cleaning MAterials S £10.00 £1.75 £11.75
In this example, the fields in the Match Invoice form would contain the following values:
Gross Value £50.12 Invoice VAT £6.12 VAT Analysis (S) @17.5% Net Column: £35.00 VAT Column: £6.12 VAT Analysis (0) @0.00% Net Column: £9.00 VAT Column: £0.00
COMMAND BUTTONS:
OK: Confirms the matched entries and goes on to display the Match Lines form.
Note: The OK command button does not become enabled for use until the Totals Net and VAT columns in the VAT analysis grid (displayed at the bottom of the form) exactly match the values in the Gross Value and Invoice VAT fields in the Invoice Details area above.
Cancel: Returns to the Purchasing form without matching the invoice.
Help:Displays online context-sensitive help using the default browser.
