Supplier Invoice Details (Registered)

This form is displayed when the Process Invoice command button is selected from the Supplier Prices Tab.

Note: This version of the Supplier Invoice Details form is only displayed if the Link to Invoice reg flag is ticked within the Purch/Misc. Inv. Tab It is different from the standard Supplier Invoice Details form in that the invoice is no longer keyed but the Supplier Invoice will have to be registered in the Purchase Ledger before it is selected from a list within this form; in addition, the VAT analysis grid is no longer displayed as this has been carried out when the invoice is initially registered.

Tip: This option is accessible until the Finalise Invoice command button is selected.

To process a supplier invoice:

1. From the Master Menu, select the Vehicle rentals option and Company required.

   The VEHICLE RENTALS Menu is displayed.

2. Select the Reservations option.

   The Reservations and Availability form is displayed.

   Select the icon.

   The Rental Agreement form is displayed;

   Select the Supplier Prices Tab.

   Select the Process Invoice command button.

Supplier Invoice Details form

This form is divided into three parts that are as follows:

Title Bar

In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.

Supplier Invoice Details Dialogue Box

The Supplier Invoice Details dialogue box contains a series of fields and a grid enabling VAT reconciliation for logging a supplier invoice against the agreement.

Last Invoice Date: If a previous supplier invoice has been logged against the agreement then this field displays the Invoice to date from the logged invoice. This field is for reference purposes to assist in establishing the date/time processing sequence. This field cannot be edited.

Last Invoice Time: If a previous supplier invoice has been logged against the agreement then this field displays the Invoice to time from the logged invoice. This field is for reference purposes to assist in establishing the date/time processing sequence. This field cannot be edited.

Invoice Number: The system generated document number automatically populated following selection of the registered invoiced via the Reference field. This field cannot be edited.

Reference: The button is used to search for the registered Supplier Invoice; this presents a list of all registered invoices for the supplier that is on the current agreement. The appropriate invoice should be selected from the list.

Tax Point: Allows entry of the invoice tax date (taken from the supplier's sales invoice). This value is automatically populated following selection of the registered invoiced via the Reference field. This field cannot be edited.

Gross Value: Allows entry of the total gross value (i.e. inclusive of VAT) of the supplier's invoice. This value is automatically populated following selection of the registered invoiced via the Reference field. This field cannot be edited.

Invoice VAT: Allows entry of the total VAT value of the supplier's invoice. This value is automatically populated following selection of the registered invoiced via the Reference field. This field cannot be edited.

Invoice from date: Allows entry of the start date of the supplier's invoicing period. The date period is required to be entered because the rental could be long term and therefore more that one invoice will be received from the supplier.

The button may be used to invoke a monthly diary form in order to assist in establishing the required date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the date field.

Invoice from time: Allows entry of the start time of the supplier's invoicing period.

Invoice to date: Allows entry of the end date of the supplier's invoicing period.

The button may be used to invoke a monthly diary form in order to assist in establishing the required date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the date field.

Invoice to time: Allows entry of the end time of the supplier's invoicing period.

COMMAND BUTTONS:

OK: Confirms the supplier invoice entries and goes on to display the Post Supplier Invoice form which enables the logged invoice to be posted.

Cancel: Returns to the Supplier Prices Tab without processing the supplier invoice.

Help:Displays online context-sensitive help using the default browser.