The Reconcile NL Control form is accessed via Miscellaneous Options / Reconcile NL Control and is used to reconcile the "Internal Maintenance Control Account" used for POS and Fleet. An internal account is used to track transactions from the POS module into the Fleet System monitoring any unposted costs in IPEND.
The balance on this account should always be zero. Therefore if there is an imbalance i.e. a balance left in the Maintenance account, the print produced when this option is run substantiates it. It should be noted that an imbalance could simply be down to timing differences.
The form is split into three areas. These are the Titlebar, the Reconcile NL Control Dialogue Box and a series of Command Buttons at the bottom of the form.
In addition to displaying the form name the Title Bar provides a number of useful buttons.
This form displays the following data fields:
Displays the relevant internal maintenance account code e.g. I0010. The account name is displayed immediately to the right of this field.
Displays the relevant cost centre e.g. 10. The cost centre description is displayed immediately to the right of this field.
The relevant Nominal Ledger expense code e.g. 7840. The expense code description is displayed immediately to the right of this field.
A number of command buttons are available:
Confirms and proceeds with the reconcile NL control function and runs the reconciliation report. When the report is complete the results are displayed on the form as in the following example:
Items Balance Overall Balance 1 4063.64 B/Fwd Balance 1 4063.64 Unknown Origin 0 0.00 Unknown Suffix 0 0.00 Entries via SO 0 0.00 Entries via FC 0 0.00 Unposted Approvals 0 0.00 Unposted IPEND 20 -994.51
A Command Button is also displayed to Print Reconciliation. Select this command button to produce the report on the currently selected printer.
Cancels the Reconcile NL Control function an returns to the Miscellaneous Options Menu.
Provides online access to a context sensitive Help form.