This form is accessed via Vehicle Administration / Service Schedules / Create/Break Schedule Link and selection of the Approvals Tab.
The Approvals Tab Dialogue Box simply consists of an Approval Grid that displays a review of all approval work that has been carried out against the selected vehicle. The information is shown in summary format.
Working from left to right the information displayed for each history item is as follows:
The repair date of the maintenance approval item (This is not the invoice date unless they both happen to be the same).
The odometer reading taken from the invoice. This should be the same as the reading recorded on the approval initially. Provided it is the latest recorded reading, this odometer reading updates the vehicle record at the time the invoice is posted.
The purchase ledger account of the repairer.
The invoice number or, if applicable, the credit note number relating to the approval.
The operation code for the maintenance repair line. This is an optional code so the column may be empty.
This is the VMRS/RTSdescription for the repair that was carried out.
This is the cost of the repair. The cost on the default system is made up of both parts and labour cost, minus any amount recharge to the customer. It is therefore the net cost against the vehicle.
Note: The Invoice Split field within the General Tab of System Parameters determines if the invoice analysis is to be split between "parts" and "labour".
If all, or part of the cost, is recharged to a third party then the recharge value is displayed in this column.
A flag denoting that this maintenance approval is a service schedule item.
A checkbox which, if ticked, denotes that Item Notes are held against this history item.
The approval number of the maintenance history item.
A single-click of the mouse into any approval record line displays the Edit Schedule Link form that enables a link between an approval and a service schedule item to be created, broken, amended or flagged as missed.