This function processs the service schedules in accordance with the four system parameters held within the End of Day Options Group Box of the Service Schedules Tab in System Parameters. These parameters are designed for removing, recalculating and extending service schedule events.
Note: This option may be run manually from the menu but is typically intended to work from within Timed Operations.
To access Service Schedule Housekeeping:
From the Master Menu, select the Vehicle Administration option and Company required.
The Vehicle Administration is displayed.
Select the Service Schedules option.
The Service Schedules Menu is displayed.
Select the Service Schedule Maintenance option
The Service Schedule Housekeeping form is displayed.
This form is divided into four parts that are as follows:
In addition to displaying the form name the Title Bar displays a number of other useful identification criteria and buttons.
| Menu | Icon | Description |
|---|---|---|
| File > Exit |  |
Exits the form and returns to the Service Schedules Menu. |
The Service Schedule Housekeeping Dialogue Box contains a description of the process that is to be carried out, which is as follows:
This function will process the service schedules in accordance with the system parameters for removing, recalculating and extending service schedule events.
Command Buttons:
The list of command buttons is as follows:
Initiates the process based on the following parameters:
Minimum no. of open events: The minimum number of open events to keep in the schedule. The system continues to automatically extend the schedule for the life of the vehicle. If a value of 100 is entered here then the system ensures that there are always 100 future events scheduled. Prior to this parameter being set the system would schedule the required number of events for the life of the initial agreement plus a given number of days. The automation of this process does away with the need to manually extend schedules for each agreement.
Minimum open schedule length: Whereas the previous parameter always ensures that there is an absolute minimum number of schedule events generated this parameters defines a number of months of scheduled events that must always be automatically generated.
Delete events after n days: Automatically deletes missed events that are older than the number of days held within this parameter. For example, at take the system generates schedules from the Registration date of the vehicle onwards. However, some of the registration dates may be several years old and as such many missed events will be generated. This function automatically deletes these events and does away with the need to manually delete the missed scheduled events for each agreement.
Re-calc schedule: A checkbox which, if ticked, automatically recalculates schedules based on daily mileages as an end of day process. The system is continually calculating an estimated odometer usage based on the registration date and the latest odometer reading/date taken held against the vehicle. From this it can calculate a daily odometer distance travelled and therefore calculate the date on which the next odometer scheduled event is to take place. This parameter is monitoring this process continually and automatically updating the scheduled event date based on the latest odometer readings taken against the vehicle.
Exits the Service Schedule Housekeeping form and returns to the Service Schedule menu without taking any action.
Provides online context sensitive help.