The Manual Washout form is accessed via Contract Administration / Final Washout / Manual Washout and also in Terminations / Final Washouts / Manual Washout.
This option proceeds with a Washout of an individual contract that is terminated provided that:
This form is constituted of five elements, which are as follows:
In addition to displaying the form name the Title Bar provides a number of useful buttons.
The content of the Manual Washout menu bar is as follows:
New
Clears the form of any existing vehicle/contract washout data and returns the cursor to the Registration Number field for input of a new vehicle registration number.
Exit
Exits to the Final Washout menu.
Provides online access to a context sensitive Help form.
The content of the Manual Washout toolbar is as follows:
Exits to the Final Washout menu.
Clears the form of any existing vehicle/contract washout data and returns the cursor to the Registration Number field for input of a new vehicle registration number.
Displays the Global ReviewForm.
Provides online access to a context sensitive Help form.
The following data fields are contained within the Final Washout Dialogue Box:
On entry to this form the registration or agreement number for the vehicle is required. This may be keyed directly or the Fleet Global Searchfacility may be invoked by selection of the ellipsis button immediately to the right of this field.
The master number of the relevant agreement that is linked to the vehicle. The agreement number produced at the quotation stage of the contract. Selection of the ellipsis button (...) immediately to the right of this field presents theFleet Global Search form that enables a vehicle to be found by entering search selection criteria.
Located immediately to the right of the Current Agreementfield. The status flag denotes the status of the agreement e.g. L(Live).
The customer Address Group Code e.g. MINERVA. Following selection, the full customer name is displayed to the right of this field e.g. Minerva Business Solutions. This information is obtained from the converted quotation and cannot be edited.
The contract Lease Type Code e.g. CM. Following selection, the full lease type description is displayed to the right of this field e.g. Contract Hire With Maintenance. This information is obtained from the converted quotation and cannot be edited.
The contract Lease Definition Code e.g. A. Following selection, the full lease definition description is displayed to the right of this field e.g. Contract Hire With Maintenance. This information is obtained from the converted quotation and cannot be edited.
The period over which the lease agreement is taken. This information is obtained from the converted quotation and cannot be edited.
The proposed number of miles for the vehicle that is linked to the agreement. This information is obtained from the converted quotation and cannot be edited.
The date the contract is to be Washed Out from.
Proceeds with the Manual Washout into the Pending File (Ipend) in Contract Administration, ready for onward transmission to the General Ledger provided the above conditions are satisfied.
The system performs a Washout of any value according to the Flag Setting (see System Control) and the Nominal code setting (see Nominal Codes).
Any linked agreements Washout together when the current contract is Washed out.