Overview
The Postings form initiates the following sequence of events:
Posts to Transaction Log: All the accounts end-of-month postings meeting the selection criteria are posted to the transaction log.
Status set to X: All transactions posted to the transaction log are set to a status of X and transferred to the Nominal Ledger Invoice Buffer.
Relevant Daybooks Printed: Daybooks in the appropriate ledger must be printed so that the transactions are posted to the appropriate accounts. This may be done manually by the user or within Timed Operations overnight.
What do you want to do?
To access the postings form:
From the Master Menu, select the Fleet Kompact option and Company required.
The Kestrel Kompact Menu is displayed.
Select the Contract Management option.
The Contract Management form is displayed.
Select the Accounting menu bar from the icon menu on the left of the form.
Select the 
shortcut.
This form is split into six parts that are as follows:
Title Bar
In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.
| Menu | Icon | Description |
|---|---|---|
| File > Exit |  |
Enables the Postings form to be exited. |
| File > Search |  |
Searches for all agreements that have outstanding postings that meet the selection criteria that is entered. An Accounts Postings Run form is displayed prompting ??? agreement(s) found to process. Are you sure you wish to continue? (where ??? is the number of agreements found to process). Selection of the Yes command button results in the display of the Printer Selection List Box form so that the required printer on which the postings reports is to be printed may be selected. Following selection of the appropriate printer the OK command button proceeds with the monthly postings procedure. The View Log may be used view the details of all postings values. |
| Reports > Order, Agreements, Maintenance, Terminations, Customers | This menu option provides access to a number of reports (and Quick Mail -
a pre-defined email relevant to the specific area from which it is accessed). Once written
within RepGen an ![[...]](Ellipsis.gif){kind=small}
button may be used to located and select these reports for inclusion within this menu list
within the appropriate area column in the Quick Reports Tab within Fleet Kompact /
System Maintenance / System Parameters. The required email format for inclusion in this
menu list is defined within ??? Quick Mail field (where ??? denotes the
appropriate area). |
|
| Admin > Administrator |  |
Accesses Administrator mail and diary functions. |
| Admin > CRM |  |
Accesses the CRM module and its associated Company, Customer and Vehicle records. |
| Help > |  |
Provides online access to context sensitive help for the current application using the default browser. |
Status Bar
The Status Bar provides general information regarding the selected vehicle and contract details. It remains visible for all operations precluding the need to switch forms in order to access general information.
Postings Dialogue Box
This area of the form displays a number of fields that act as selection criteria for locating the required monthly postings to be made.
Registration: Search routine can limit the production of postings to: a specific vehicle only by entering a specific registration number within this field); all vehicles (by leaving the question marks in place within this field); or, a number of vehicles (by using the question mark wild cards - for example, Y53????? would find all vehicles with a registration number beginning with Y53.
Agreement: Search routine can limit the production of postings to a specific agreement only by entering an agreement number within this field). The
Customer: Postings search routine can limit the production of postings to: a specific customer only (by entering a company code within this field); all customers (by leaving the question marks in place within this field); or, a number of customers (by using the question mark wild cards - for example, FRE????? would find all customers whose name begins with FRE.
Selection of the
Fleet Type: Generally used to identify the overriding type of vehicle ownership/contract (for example, CH - Contract Hire) to be specified for this customer.
Tip: Fleet Type is held within the Agreement Tab.
The postings search routine can limit the production of postings to: a specific fleet type (by selection of a specific fleet type code within this field); all fleet types (by leaving the question marks in place within this field); or, a number of fleet types (by using the question mark wild cards - for example, A? would find all fleet types beginning with A.
Posting Table: Specific posting table type (defined within Posting Table Set-up in Miscellaneous Options and held in the MPT field in the Agreement Tab.
The postings search routine can limit the production of postings to: a specific product only (by entering a posting table within this field); all posting tables (by leaving the question marks in place within this field); or, a number of products (by using the question mark wild cards - for example, CH?????? would find all products beginning with CH; all contract hire posting tables, for example, could be posted provided the coding is suitably arranged).
Selection of the
Postings To: Postings search routine can limit the generation of postings by date criteria. Transactions on or prior to the date entered in this field are posted.
By clicking-on the
Post To Accounts: Check box which, if selected, generates the postings. If his check box is not selected then the system only generates a report of the postings to be made.
Tip: It is useful to leave this field cleared and generates a report of the postings to be made prior to generating the postings themselves. In this way, errors may be identified and rectified prior to posting.
Progress Bar
A series of blue squares display the progress that is being made within the search process.