Accessed via Address Management and selection of the Supplier Tab.
Selection of the Supplier Tab gives access to the supplier sub-record which is maintained for those address groups that relate to vehicle suppliers. If a supplier record is to be maintained then other sub-records may not be populated, although in the case of a supplier the repairer sub-record may also be set up.
If the supplier record for this address group does not exist then following selection of the Tab the system prompts: Supplier Sub-Record does not exist. Create? The Yes or No command button is selected as appropriate.
The Supplier Tab Dialogue Box contains two data groups under the heading of General and Franchises:
This field governs the number of days a vehicle bid (the bidding process takes place within Vehicle Purchasing ) is held live for the selected supplier. Once this number of days have elapsed the system purges the file and removes any bids that have passed the stated age.
The purchase ledger account used for this supplier.
This code may be keyed directly, if known (e.g. C0010 ), or the ellipsis button (...) immediately to the right of this field initiates a Supplier Accounts Search that enables selection from the current available PL account codes. The cursor is located in the search field. Key part or all of the required supplier account shortname (e.g. CUBB - this must be in the correct case) and select the Shortname command button. Accounts matching the entered criteria are displayed and, having selected the required code by highlighting with the mouse, the OK command button is used to confirm this selection and return to the Supplier Tab .
A checkbox which denotes if this dealer is part of a larger group. It is particularly useful if the dealer name does not match the group name.
A fleet operator number given to the supplier by the manufacturer which can subsequently be used on certain documentation if required.
A customer bespoke field. This field can be left blank. However, it also accepts entries of Select, Contributing or Non-contributing for reporting purposes.
Allows for storage of up to ten franchise codes so that a list of franchises can be maintained for the supplier. The field is for memo purposes only, and the franchise codes are verified against the list of franchise codes held in the Franchise Data module.
A single-left-click of the mouse within this column enables an ellipsis button (...). Selection of the ellipsis button displays a Franchises List Box that enables the appropriate franchise code (e.g. FO Ford) to be specified. Having selected the required code by highlighting with the mouse, the OK command button is used to confirm this selection and return to the Supplier Tab . The scroll bar to the right of the form may be used to locate franchise codes which cannot be immediately displayed within the first eighteen codes on the initial page.
The full franchise description (e.g. Ford ) associated with the selected franchise code. This column is populated automatically following selection of the Franchise .