Accessed via Contract Review and selection of the Movements Tab.
Selection of the Movements Tab enables the review of collections, deliveries or vehicle tracking. These records may be created in the Movements Module but also in other modules, such as Purchasing, Maintenance or Terminations.
Tracking records are created by default for certain system events as determined by the tracking codes applied to the event record file.
These records can be filtered using the check boxes within the View section. Each record is colour coded as to the type of record.
The Movements Tab Dialogue Box displays a Movements Grid which presents a list of existing movement records for the selected vehicle. Each row contains a discrete movement record containing the following columns of information:
The date the movement took place (in the case of a tracking record it is the date the record is created).
The time the movement took place (in the case of a tracking record it is the time the record is created).
The movement reference. Upon initial creation, the system automatically displays text derived from the user login ID and the current date and time. e.g. kcc82-14/12/00-14:54. This may be overtyped to create an alternative reference if required. It is usual to accept the default contents for vehicle tracking records.
The customer contact attached to the selected vehicle (if applicable).
This is the movement status code e.g. AGREE (Agreed Collection Time). It is optional for vehicle movements, but important for vehicle tracking records. These are set-up in the Movement Status Descriptions menu option in the Miscellaneous Menu within the Movement Control Module.
The driver code. This is the movement driver and not the normal vehicle driver. If company drivers are employed they should be established in the driver file in the Drivers menu option in Miscellaneous Options within Movement Control. The codes may also include agency drivers, either by name or by company.
Collection records are displayed in red, Deliveries in blue and Tracking records
in green.
To display one of the records in full, or edit the record, a single-left-click
of the mouse opens the appropriate Collection,
Delivery or Tracking
record.
Within the View box area there are a series of three checkboxes and a command button which all work in conjunction with each other:
A checkbox which, when ticked, enables existing collection records (displayed in red) to be viewed and selected (for viewing in full or editing) within the Movements Grid area.
A checkbox which, when ticked, enables existing delivery records (displayed in blue) to be viewed and selected (for viewing in full or editing) within the Movements Grid area.
A checkbox which, when ticked, enables existing tracking records (displayed in green) to be viewed and selected (for viewing in full or editing) within the Movements Grid area.
A checkbox which, when ticked, enables both existing delivery amd collection records to be viewed and selected (for viewing in full or editing) within the Movements Grid area.
This command button refreshes the form, making sure that the latest information is displayed. It is used when one of the Collection, Delivery or Tracking checkboxes is either selected or de-selected so that the form is refreshed to display the new selection criteria.